Responsibilities:
Manage the day-to-day operation of condo associations:
Receiving payments, writing checks, reconciling bank accounts, and providing reporting via QuickBooks. Coordinating contractor work and access to buildings/units. Fielding calls & emails regarding various projects and routine maintenance work. Opening service tickets to dispatch our field technicians.
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Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email
Assist in the preparation of regularly scheduled reports
Maintain contact lists
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Skills:
Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
Knowledge of office management systems and procedures
Proficiency in MS Office & G-Suite
QuickBooks experience preferred, but not required
Excellent time management skills and the ability to prioritize work
Attention to detail
Problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
This position offers a competitive salary based on experience.
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our condo associations, managers, and employees, assisting in daily office needs, and managing our company’s general administrative activities. This position requires a fair amount of QuickBooks work. Knowledge of QuickBooks is preferred, but not a requirement. We provide paid on-the-job training. The ideal candidate will bring their skill set to the table to expand upon. We are looking for someone who takes ownership of and shows pride in their work.
Job Type: Part-time
Pay: $16.00 - $18.00 per hour
Expected hours: No less than 20 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Schedule:
Ability to Commute:
- Cape May Court House, NJ 08210 (Required)
Work Location: In person