Job Summary:
We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executive team. The ideal candidate will have strong organizational skills, excellent communication abilities, and the ability to handle multiple tasks simultaneously. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office.
Duties:
- Manage executive calendars, including scheduling appointments, meetings, and travel arrangements
- Prepare and proofread documents, reports, and presentations
- Conduct research and compile data for various projects
- Assist with office management tasks such as ordering supplies and maintaining inventory
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail
- Coordinate and organize meetings, conferences, and special events
- Maintain confidentiality of sensitive information
- Transcribe meeting minutes and distribute to relevant parties
- Perform general administrative duties as assigned
Requirements:
- Proven experience as an Executive Assistant or in a similar role
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar
- Knowledge of office management systems and procedures
- Attention to detail and problem-solving skills
- Ability to work independently with minimal supervision
- Familiarity with QuickBooks and Google Suite is a plus
We offer competitive compensation based on experience.
If you are a proactive individual who thrives in a fast-paced environment and can handle confidential information with professionalism, we would love to hear from you. Please submit your resume and cover letter detailing your relevant experience.
Job Type: Full-time
Pay: $41,406.18 - $49,865.51 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Relocate:
- Machias, ME 04654: Relocate before starting work (Required)
Work Location: In person