Overview:
We seek a highly organized and proactive Executive Personal Assistant to join our team. This role requires exceptional attention to detail, excellent communication skills, and managing multiple tasks efficiently. The ideal hire will support Sam in several ways, including managing emails, scheduling appointments, booking travel, handling personal errands, and other duties.
Responsibilities:
- Email Management: Keep emails organized and monitored.
- Purchasing and Subscriptions: Review and record all purchases and maintain subscription services.
- Errands and Personal Tasks: Manage personal errands.
- Scheduling and Calendar Management: Organize schedules and manage the calendar to ensure all appointments and meetings are noted and attended.
- Communication: Handle outgoing communications such as thank you notes, gift deliveries, and other correspondence.
- Travel Arrangements: Plan and book travel arrangements, including flights, accommodations, and itineraries.
- Document Management: Handle and organize important documents and files to ensure everything is easily accessible and secure.
- Meeting Preparation: Prepare meeting agendas, take minutes during meetings, and ensure follow-up on action items.
- Event Planning: Organize personal and company events and meetings, including logistics, catering, and attendee management.
- Confidentiality and Trust: Handle sensitive information with the utmost confidentiality and integrity.
Qualifications:
- Excellent organizational skills and attention to detail.
- Friendly and personable.
- Ability to prioritize tasks and handle multiple assignments.
- Proficiency in Microsoft Office and other scheduling tools.
- Discretion and confidentiality are paramount.
Benefits:
- Competitive salary
- Health insurance
- Paid time off
Please submit your resume and a cover letter explaining why you would be a perfect fit for this position. You will not be considered if you do not submit a cover letter.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Expected hours: 28 – 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
Schedule:
Application Question(s):
- Why would you be a great fit for this position?
- This job requires a person to be self-motivated. Sam does not like to micro-manage. Please tell us how you will be sure to make sure to make sure that Sam stays organized and on-task, personally and professionally, without him having to micro-manage?
Shift availability:
Ability to Commute:
- Louisville, KY 40299 (Required)
Willingness to travel:
Work Location: In person