Ocwen is seeking a proactive and dedicated Facilities & People Coordinator to serve as the cornerstone of our Mount Laurel office's daily operations and HR activities. This role is designed for a solution-oriented individual passionate about crafting exceptional office environments and enriching employee experiences. The ideal candidate will play a pivotal role in supporting the Mount Laurel facility, facilitating HR processes, and contributing to a broader scope of employee engagement initiatives. This opportunity offers room for growth in people management skills and involvement in various aspects of the organizational culture. Join us to make a meaningful impact on our team's satisfaction and productivity!
Job Functions and Responsibilities:
- Facilities Management:
- Conduct daily inspections to identify maintenance needs, initiating needed repair/ maintenance actions.
- Serve as the point of contact for facility-related matters, coordinating repairs, maintenance, and security operations.
- Manage inventory and restocking of office supplies, including kitchen essentials.
- Assist in planning and executing corporate events and meetings, collaborating with executive administration to allocate spaces efficiently.
- Participate in the Fire Life Safety Program, aiding in emergency preparedness, including fire drill organization and safety training.
- Coordinate with IT to ensure that all technological needs of the office and its employees are met, including equipment provisioning and troubleshooting support.
- Lead sustainability efforts within the office, such as recycling programs and energy-saving practices.
- Implement workplace strategies that promote productivity, such as ergonomic assessments and space optimization, and survey employees to identify areas for improvement in the office environment.
- People Coordination:
- Support HR initiatives, collaborating with the HR Business Partner team on communication, change management, and employee lifecycle events.
- Adminster unemployment claims, leave of absence, and employee offboarding, ensuring compliance with relevant laws and regulations.
- Facilitate time keeping audits and escalations for business supported to ensure employees are paid correctly, and communicate related processes and policies to . employees and leaders to ensure compliance and accuracy
- Act as a liaison for HR inquiries, escalating complex issues to the appropriate teams and assisting in the resolution process.
- Identify training needs and facilitate development sessions aimed at enhancing team skills and knowledge.
- Organize team-building activities and initiatives to foster a positive and collaborative workplace culture.
Qualifications:
- Educational Background:
- High school diploma, GED or Military equivalent required
- Preferred: Associates or Bachelor's degree or some college coursework in business administration, human resources, facilities management, or a related field.
- Professional Experience:
- Proven experience in office management, facilities coordination, or HR support roles.
- Demonstrated ability in managing vendor relationships, office maintenance, and security coordination.
- Experience in handling HR administrative tasks such as unemployment claims, leave of absence administration, and employee offboarding processes.
- Previous involvement in organizing corporate events and managing office supplies is a plus.
Required Skills:
- Interpersonal and Communication Skills:
- Excellent verbal and written communication skills to effectively liaise with employees, clients, landlords, and vendors.
- Ability to manage and maintain confidential information.
- Strong interpersonal skills to build and maintain positive relationships within and outside the organization.
- Organizational and Problem-Solving Skills:
- Exceptional organizational skills with the ability to manage multiple tasks and priorities efficiently.
- Strong problem-solving skills, with a proactive approach to identifying and resolving issues promptly.
- Attention to Detail:
- High level of accuracy and attention to detail in all aspects of work, from facility management to HR tasks.
- Self-Directed and Motivated:
- Self-starter with the ability to work independently and initiate actions without needing detailed direction.
- HR and Administrative Knowledge:
- Basic understanding of HR processes, labor laws, and regulations (e.g., EEO, ADA).
- Familiarity with offboarding processes, leave of absence management, and unemployment claims handling.
- Technical Proficiency:
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Ability to learn and adapt to new software and technology tools used in office and HR management.
- Adaptability and Continuous Learning:
- Openness to continuous learning and ability to adapt to changing processes and policies within the organization.
Training / Licensing Requirements:
- Must pass the Company’s Background Screening process prior to beginning employment. Additionally, as a condition of employment, you may be required to pass client-specific background check requirements or Federal/State licensing requirements, if applicable.
#Ocwen
Job Type: Full-time
Pay: $26.44 - $30.00 per hour
Expected hours: No less than 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
Ability to Relocate:
- Mount Laurel, NJ 08054: Relocate before starting work (Required)
Work Location: In person