Kenyon & Partners, Inc. is seeking a Fulltime Construction Admin with 5+ years’ experience in an admin role. Must be detail-oriented, organized, and have excellent analytic/problem-solving abilities. The ideal candidate should possess excellent verbal, written communication, and interpersonal skills.
Essential Functions
- MUST be able to work 7:30 am to 4:30 pm M-F.
- Work collaboratively with their team, director, & project managers to maximize productivity.
- Type and prepare correspondence, reports, and other construction-related documents.
- Assists and coordinates the preparation of construction bid, RFQ, RFP, proposal information on tight deadlines.
- Help prepare submittals, close outs, O&M’s, startup, and warranty paperwork.
- Perform data entry into Excel, Word, and QuickBooks.
- Key contact for PMs and field employees on project needs.
- Prepare lien releases and track NTOs.
- Maintain subcontractor COIs.
- Review construction timesheets on a weekly basis.
- Assist with processing of permit applications and submission to building department. Track the status of completion and communicate with project managers.
- Pull bonds.
- Create/Edit subcontracts, proposals, purchase orders, change orders & correspondence for PM review.
- Assist team with RFP requests as required.
- Assist with monthly billing.
- Assisting in light day-to-day accounting duties as needed.
- Answer phone calls and emails, providing excellent phone etiquette and customer service.
Skills
- Prefer 5 years of hands-on admin experience.
- Prefer to be able to perform heavy formatting, creating templates, formatting/creating tables, insertion of graphic, and attention detail when preparing correspondence in Microsoft Word, Publisher, and PowerPoint. Ability to modify and create formulas in Excel.
- MUST be able to meet deadlines and work under pressure.
- Excellent organizational and communications skills.
- MUST be able to type 40 WPM.
- Knowledge of QuickBooks is desired.
- The ideal candidate would have moderate to high technical knowledge in working with various computer systems/software, & mobile devices (Android Phones, & Apple iPads). On-the-job training will be available.
We offer:
- Competitive compensation (pay commensurate with experience).
- Full Benefits Package (Medical, Dental, Vision and 401k).
- Paid Holiday, Vacation & Sick (After 90 days).
- Opportunity to be part of an exciting and fast paced organization.
For consideration, please respond with a copy of your resume and your contact information.
- We are a drug free workplace and perform background checks on all candidates before hire.
- Participant of E-Verify.
Job Type: Full-time
Pay: $22.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Work Location: In person