Job Summary:
This position is responsible for administrative and marketing support for a Brokerage Executive and Brokerage Associate.
Essential Job Duties:
- Creates professional-looking, templated marketing flyers, email announcements, and other marketing items.
- Create and ensure routines/systems that are followed by the team to drive internal functionality and profitability.
- Drive change to continuously improve processes and procedures over time. Bring new ideas to further the team’s goals.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Maintains confidence and protects operations by keeping information confidential.
- Maintains CRM database in Salesforce-based commercial real estate CRM.
- Provide historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
- Manage and maintain expense reports.
- Draft written responses or replies by phone or email when necessary; respond to requests for information.
- Schedule, plan, and prepare documentation, materials, and presentations for broker’s meetings.
- Copy, scan, mail and fax requested documents.
- Act as liaison with other departments and outside agencies, including high-level staff.
- Serve as backup to cover the front desk for lunches and as needed.
- Assists with special projects and duties as assigned.
- Maintains and updates team website through user-friendly interface in Wix.
- Support and carry out activities related to the company's core values of Service, Expertise, Community, and Fun
- Other duties as assigned to aid in the successful and profitable operation of the organization.
Skills, Education, and Experience:
- Relevant experience preferred.
- Highly organized. Self-starter.
- Ability to improve existing processes and create new ones to improve efficiencies.
- Proficient in Adobe, specifically InDesign (or willing to learn), Microsoft Word, Microsoft Office, Excel, PowerPoint, Outlook, and email marketing services such as Mailchimp, Youman, or similar.
- Real estate license favored or in the process, but not necessary.
- Previous experience in the real estate industry is a plus.
- Proactive. Strategic and forward-thinking.
- Strong administrative and customer service background a must.
- Belief and demonstration of company core values of Service, Expertise, Community, and Fun.
- Must present a professional image, be self-motivated, and can work unsupervised and prioritize workload.
- Ability to maintain confidentiality and discretion.
- Strong written and verbal communication skills.
- Able to adapt to changes quickly in a fast-paced environment.
- Able to recollect information (e.g., policies and procedures) or locate resources to find information as needed.
- Cooperative, team-oriented, and calm under pressure.
- Demonstration of strong work ethic and commitment to quality.
- Attention to detail and a high level of accuracy are required.
- Proven ability to prioritize and meet required deadlines.
- Knowledge (or ability to learn), understanding, and comprehension of commercial real estate processes.
- Ability to communicate effectively and tactfully with others.
- Ability to work with other team members as well as independently.
- Ability to produce results within an autonomous environment, within company guidelines, and have the flexibility to identify and respond to changes in priorities.
Job Type: Full-time
Pay: $48,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- On-site gym
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Vision insurance
- Volunteer time off
Compensation package:
Schedule:
Ability to Relocate:
- Columbus, OH 43215: Relocate before starting work (Required)
Work Location: In person