Advancement Services Coordinator
Company Overview: Join our community at Hesston College, where our mission is to provide students with transformative educational experiences rooted in the values of the Mennonite Church USA. We are seeking a dedicated individual to join our Advancement team as the Advancement Services Coordinator. This role plays a pivotal part in supporting our Vice President of Advancement through a variety of administrative tasks, ensuring seamless operations and confidential support.
Position Summary: The Advancement Services Coordinator is responsible for providing exceptional organizational, technical, and administrative support to the Vice President of Advancement and the division staff. This role requires meticulous attention to detail, the ability to manage multiple priorities effectively, and a commitment to upholding the confidentiality of sensitive information.
Key Responsibilities:
- Serve as the frontline contact for internal and external inquiries, managing communications, scheduling meetings, and maintaining a professional office environment.
- Provide high-level administrative support to the Vice President of Advancement, including managing calendars, processing paperwork, and maintaining confidential donor files.
- Assist in the coordination and planning of Institutional Advancement events, ensuring smooth execution and representation of Hesston College's mission and values.
- Manage multiple budgets, including expense tracking and reconciliation, to support efficient financial operations within the division.
· Track Annual Fund and Development Officer goal progress and provide necessary reports.
- Assist with planning and implementation of the annual phonathon.
- Maintain alumni database.
- Assist with all alumni and development communication: HC Today alumni magazine, eNews email, partner communication, solicitations, special event invitations, church bulletin announcements, MEA prayer requests.
- Act as a liaison between administration, faculty, staff, and students, facilitating effective communication and collaboration.
Qualifications:
- Education: Bachelor’s degree in Accounting, Business Administration or a related field
- Experience: Minimum of three years of progressive administrative/secretarial experience, preferably in higher education or a related field.
- Skills: Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), strong organizational abilities, and experience with event planning and execution are preferred. Knowledge of Jenzabar or similar database systems is a plus.
- Preferred Education/Experience: Experience in development/fundraising would be advantageous.
Application Instructions: To apply for the Advancement Services Coordinator position, please submit a resume and cover letter to joinus@hesston.edu.
At Hesston College, we are dedicated to fostering an inclusive environment that values diversity and promotes professional growth. Join us in advancing our mission and making a meaningful impact in higher education. EOE.
Job Type: Full-time
Pay: $19.23 - $21.93 per hour
Benefits:
- 403(b)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Ability to Relocate:
- Hesston, KS 67062: Relocate before starting work (Required)
Work Location: In person