Job Description – Unit Accounting/Office Manager
Summary/Objective
Reporting primarily to the Operating Unit President. The Unit Accounting/Office Manager is responsible for a variety of administrative tasks, with an emphasis on leading the Accounting and Human Resources team. Focusing on effective communication with direct reports, regional team, and operations. This role requires a high level of attention to detail with strong analytical, leadership and organizational skills. The ideal candidate has prior experience in leading a high performing team in the construction industry.
Compensation and Benefits
· Salary is commensurate with position, education, and experience.
· 401(k) retirement plan available after 30 days and company matching percentage after 1 year of employment.
· Individual Health Insurance paid 100%.
· Group Individual Life Insurance Policy paid 100%.
· Dental Insurance paid 100%.
· Individual Vision Insurance paid 100%.
· Additional supplemental benefits available.
· 120 hours of Paid Time Off available after 90 days.
· Office will be closed for 8 paid holidays.
Essential Functions/Responsibilities
- Supervises accounting and human resources department.
- Oversees AP, AR, project set up, inventory and payroll for the company.
- Provides support to operations to allow for effective project execution.
- Coordinates with regional accounting team to assure smooth operations.
- Prepares cost to complete reports with project manager at month end. Participates in monthly project review call with Regional Controller.
- Schedules, leads, and manages tasks associated with monthly closing deadlines.
- Assists Regional Controller with various tasks.
- Participate in internal audits.
- Prepares various month-end financial reports and presents them to Executive Team.
- Maintain orderly accounting and financial records of applicable duties.
- Resolve discrepancies on invoices, billings, payments, disbursements.
- Responsible for day-to-day operations of the accounting and human resources department.
- Responsible for all billings, posting, and collection of Project Accounts Receivable.
- Responsible for the entry and reconciliation of Inventory levels.
- Collaborate closely with the President to ensure daily Office Administration Coordination.
- Monitor and analyze departmental work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
- Advise staff regarding daily issues and handling of non-routine reporting transactions.
- Prepare/coordinate various construction documents, forms, and procedures.
- Poses the ability to prioritize, be flexible and multitask in a dynamic fast-paced environment.
- Manages office supplies.
Position Requirements
· Team leadership in the accounting and/or human resource function, 2+ years (required).
· Commercial roofing and/or construction experience, 2+ years (strongly preferred).
· Excellent written and verbal communication skills with a focus on active listening. Proven ability to communicate effectively with internal and external partners.
· Proficiency with Microsoft Office; strong Excel skills (strongly preferred).
· Excellent time management, organizational and analytical skills.
· Ability to multi-task, prioritize and manage time effectively.
· High school diploma required. College coursework preferred.
· Strong understanding of financials statements.
Physical Demands
Physical Surroundings: Office environment with typical office machines and exposure to noise and temperature.
Physical Effort: Extensive sitting, standing, bending, standing, walking are all expected activities. Ability to lift more than 25 lbs. on occasion.
Travel: Periodic corporate training for 1-6 days per year.
Position Type/Expected Hours of WorkThis is a full-time exempt position. Typical days and hours of work are Monday through Friday from 8:00 AM to 5:00 PM with a 1-hour lunch.
Other Duties
As a condition of employment, all applicants offered a position are required to complete and pass a pre-employment background check and drug screen.
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. Tecta America reserves the right to change, amend, add, delete, and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business.
EEO Statement
Mahaney, a Tecta America Company, LLC. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
Experience:
- Construction Industry: 2 years (Preferred)
- Accounting: 2 years (Required)
- Human Resources: 2 years (Required)
- Job Cost Accounting: 2 years (Required)
- Budget Development/Management: 2 years (Required)
- Over/Under Billing: 2 years (Required)
- Leadership/Team Management: 5 years (Required)
- Microsoft Office: 5 years (Required)
Language:
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Wichita, KS 67219 (Required)
Ability to Relocate:
- Wichita, KS 67219: Relocate before starting work (Required)
Work Location: In person