Administrative Assistant
Provide administrative support for OUSD(A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations; awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts.
Calendar management, travel coordination via DTS, read ahead book prep, visitor access and requests, correspondence facilitation, office management.
Job Requirements
Clearance: Active Secret
Minimum of has at least two (2) of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense. Possible telework opportunity.
- Experience within DoD and other federal agencies
- Must be proactive and engaged with the SES and office team
- Able to operate independently
- Demonstrated success managing several direct reports and multiple functional areas across multiple locations
- Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint
- Experience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered)
- Must have excellent analytical and problem-solving skills
- Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods
- Must have strong active listening skills to assess customer needs and satisfaction
- Must have experience in managing customer expectations and working directly with customers
- Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence
- Must have the ability to multi-task across multiple projects
- Requires a High School degree
Please see standard Work, Physical and Mental Requirements for all Quantech roles.
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