American Leadership Academy is now accepting applications for a Grants Admin Assistant to assist the Federal Programs department. All candidates must be willing to undergo a background check.
The Grants Admin Assistant is responsible for maintaining accurate, up to date files on all CTE staff members’ certifications, professional learning hours, and PD attendance. Will report any concerns regarding non-certified staff or PD needs to CTE Director and coordinates with applicable parties for any corrective action items and will prepare spreadsheets, surveys, Google Drive documents, and presentations for grant related items. Aides in coordination compliance submissions between various ALA campuses and Charter One departments.
Responsibilities include but are not limited to:
- Reviews purchase requisitions, submits purchase orders for various grants, tracks approvals and expenses across grant funds for ALA, provides monthly updates to the Federal Program department.
- Reconciles the ALA Grants Dashboard on a bi-weekly basis
- Processes approved professional development purchases - travel costs, registration, staff coordination, compiles reimbursement documentation for approval
- Reviews and submits grant applications in AZ Dept. of Education’s Grants Management Portal, including, but not limited to:
- Title 1, 2, 3, 4, IDEA Basic, IDEA PreK, Structured English Immersion, CTE Perkins State, CTE Perkins Federal, Charter School
- Planning & Implementation, School Safety, McKinney Vento, and misc. State funded grants as dictated by each fund’s period of performance.
- Maintains Federal Prg. inventory, according to federal EDGAR and Uniform Grant Guidelines, and reconciles on a quarterly basis with Federal Prg. Department
- Maintains procurement documentation for grants - vendor quotes, sole source documentation, rationale methodology for purchase decisions, and works with the Procurement Director to ensure that compliance has been upheld
- Manage credit card receipts and submits to Asst. Directors to approve
- Other duties as assigned.
- ADE Connect Entity Admin for ALA - Manage additions, deletions, transfers and role updates with ADEConnect for all ALA.
- Ensures that compiled Time and Effort logs from staff trainings are reviewed, maintained and enforced on a regular basis
- Assists with annual updates and distribution of Parent Engagement Policy, Parent-School Compact & other ESSA based policies and procedures
- Manage the distribution, collection and tracking of ESEA income eligibility forms for all Non-Title campuses & all ALA High school campuses via the SCRIPT software program
- Assist with the collection and processing of National School Lunch forms
- Attends appropriate meetings, conferences, professional development opportunities related to the state/federal programs
- Prepares requisitions, proposals, and purchase orders for Federal grant funds. Tracks expenses across ALA campuses for each grant’s period of performance, and reconciles expenses monthly with Asst. Director of Federal Programs.
- Manages ADE Help Desk tickets for all ALA campuses
- Maintains accurate data within the Infinite Campus Student Information System to maintain lists of students participating in
- Support the Asst. Director of Federal Programs with the annual Comprehensive Needs Assessment process - scheduling CNA committee meetings, updating campus climate surveys, compiling & disseminating survey results, maintaining compliance files on an annual basis
- Assists CTE Director with data collection, data entry and compliance requirements for tracking CTE student program participation, grades and graduation
Required Qualifications:
- Bachelor's degree or higher in Education, Business management, or related field
- 5+ years of experience working with Federal Programs in an educational environment
- Familiarity with current ESSA, OMB, NSLP, UGG & USFR guidelines
- Understanding of MTSS Academic & Behavioral Tiers of interventions, progress monitoring and data analysis
Job Type: Full-time
Pay: From $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- What is your desired hourly wage?
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person