ED Atlanta, LLC dba Earth Development
POSITION ANNOUNCEMENT
POSITION: Accounting Manager and Human Resource Manager
POSITION DESCRIPTION: As the Accounting Manager you will be an integral part of the Accounting Department and as a Human Resource Manager you shall administer company human resource policies, procedures in accordance with the Company Policy and corporate objectives.
MINIMUM QUALIFICATIONS:
· 4 year degree in related field to Business Finance/Management or Human Resource
Management
· Strong computer skills in both Word and Excel spreadsheets
· Ability to learn new software
PERFERRED QUALIFICATIONS:
· Experience in an Accounting environment
· Experience in Human Resource Department
· Strong computer skills and experience with office management and communication
software
· Exceptional verbal and written communication skills
SALARY/BENEFITS: Earth Development offers a competitive salary based on experience and a comprehensive benefits package with an excellent opportunity for career advancement in a team-centered environment.
· Competitive pay
· 401(k) Plan with Matching Company Plan
· Company Funded Health Plan for employee
· Optional Dental, Vision and Disability Plans
· Fully Company Funded Life Insurance
· Company Paid Time Off
· Holiday Pay
JOB SUMMARY
As the Accounting Manager/Human Resource Manager you will be an integral part of the Accounting and Human Resource Departments. This position will report to the CEO and CFO, will work closely with the Office Manager and supervise the Accounting Support Specialist.
MAJOR DUTIES
The following are accounting and HR dept responsibilities that may be performed (or supervised) by the Accounting Manager:
· Accounts Receivable
- Software entry of monthly Draw Request provided by the Project Managers.
- Input and track Project Retainage
- Reconcile draw amounts with customer’s AP system
- Have project managers isolate AR discrepancies with customers Reconcile AR billings with Job Statement reports
- Management of Customer’s Certificates of Insurance Requirements
- Management of Customer’s Lien Waiver requirements from Vendors and Sub Tier Subcontractors.
- Software entry of Project Budgets provided by the Project Managers.
· Account Payable, Inclusive of payment Management
- Process credit applications
- Set up new accounts
- Maintain accounts
- Match invoices to Purchase Orders
- Input of invoices onto accounting software
- Process A/P retainage held on Subcontractors and Process Payments, when funded Reconcile invoices with Vendors and Subcontractors
- Request, record and track Subcontractor Certificates of Insurance
- Perform journal entry
- Management of Open Account Employee Purchases, i.e. Home Depot, Verizon Wireless, Fuel Cards. Etc.
· Cash Manage Management
- Generate a monthly cash position spreadsheet with company software reports for back up and submit to the CEO for Working Capital strategy
· Manage Operation and Asset Insurance
- Prepare list of employees, vehicles, equipment, Loss Run Reports and MOD Rates to Assist CEO with annual buy out of the Operation and Asset Insurance.
- Maintain Insurance Reporting for Driver’s eligibility to drive Company vehicles.
- Administering Certificate of Insurance to Rental Vendors
- Maintain ongoing list of company vehicles and equipment changes with required insurance reporting.
- Maintain insurance coverage
- Process of required vehicle and equipment Certificate of Insurance requirements.
- Obtain insurance coverage endorsement
- Review GC/Owner’s contract for required insurance endorsements, additional insureds
- Review with agent, customer’s requirement and language
- Processing endorsements and verify billings / credits
- Report Workers’ Compensation, Auto and GL Claims
· Manage Payroll
- Manage weekly payroll input into Accounting System to eliminate errors and omissions
- Direct Deposits Submit/Authorize, online, the bank to make payroll ACH direct deposits to employees
- Process Payroll Child Support payments
- Produce 401-k payment spreadsheets to track premiums versus payments and upload weekly payment to Bright Star software.
- Generate Certified Journals and complete required reporting when stipulated by the Project Contract.
· Government Agency Duties:
- Weekly Reporting and Payments:
- Payroll taxes (Fed / State)
- Perform online payment of Georgia withholding taxes via Georgia Tax Center (GTC) Perform online payment of Federal withholding, Social Security and Medicare via the Federal Electronic Tax Payment System (EFTPS)
- Procure equipment permits as needed weekly
· Annual Duties and Reporting:
- Determine and input annual PR tax tables
- Social Security percentages
- Medicare percentages
- State unemployment (SUI) percentages
- Federal Unemployment (FUI) percentages
- Update limits for SS, Medicare, FUI, SUI, and 401-k and catch-up
- File annual Sales & Use Tax with Georgia
- Process end of year W-2s and W-3s
- Complete and Post OSHA Forms 300, 300A and 301
- 401K annul reporting
· Procure Annual Permits and License Renewal:
- Light Permits (annually)
- Oversize Weight Permit (annually)
- Hazardous Material (annually) (Service/Lube Truck requirements)
- Drug Free Work Place, (DFWP), Certificate (annually)
- Georgia Interstate Motor Carrier, (GIMC), Registration (annually)
- Hazmat Registration (annually)
- Procure and track vehicle omission testing when required
- File MV-18J with Georgia tag office to cancel tags and get refund if warranted
- Purchase and renew Georgia tags.
- Add or remove to 2290 reporting depending on vehicle GVW, and perform Annual submission
Maintain specific permits:
Emergency Vehicle Light Permit:
- License and Permits renewals
- Maintain Drug Free Workplace
- Georgia Corporate Registration
- Cobb County Business License
- Roswell Business License
- Utility Contractor’s License
· Monthly and Annual Close Out Management
· Prepare Higher Level financial Reports
- Prepare Job Statement Reports through company software
- Oversee monthly bank statement reconciliations
- Complete Year End Summary checklist (see attached
· Bank Statement Reconciling
- Deposits as required
- Interacting with Bank - stop payments/check research
· Capital Expenses:
- Follow up on UCC-3 when financing is done
- Set up new equipment in HMS accounting
- Asset account
- Equipment expense account
- Loan account (if needed)
- Create equipment folder for centralizing all docs, etc.
· Human Resources
- Employee set up onto company software
- Employee software maintenance
- Perform the on boarding procedure with new hires
- New hire reporting - E-verify
- Verify Employee’s eligibility to drive Company vehicles. Request MVR Reports from the Insurance Carrier at least once a year.
- Employee termination documentations
- Partial Unemployment claim submittal
- Coordinates the employee performance evaluations and job position titles.
- Administration of Employee Benefits:
- Responsible for communicating employee benefits
- Manage accounting of company medical benefit and employee’s participation.
- Create and distribute Drug Free Work Place Letters to employees, as required
- Processing COBRA benefit and premium payments.
- Processing Aflac benefit, employee’s participation and premium payments.
- Tracking and reconciling employee Paid Time Off and Holiday Pay.
- Accounting management and payment process of Employee Allowances
- Manage the monthly employee bonus program
- Manage and implement Company Policies with the employees
- Assist CEO with recruitment plans and orchestrate advertising.
· Census Surveys and Reporting
- Survey of Occupational Injuries and Illnesses
- Georgia DOL & US Bureau of Labor Statistics
- Georgia Occupational Employment Report
- US DOL Bureau of Labor Statistics
- US Census Bureau of Economic Census
- Process 5500 Form
· Manage Safety Program
- Orchestrate safety training class schedule
- Enter and track employee’s completed safety training
- Record and track weekly injury reports.
- Record and track weekly Tool Box Meetings
- Update all Company Health and Safety Manuals annually with revisions.
- Track and record all employee Safety Violations.
- Comply with all Project Safety Documentation requirements
This position will report to the CEO and the CFO
RESPONSE DEADLINE: Open until position is filled. Screening will begin immediately.
ANTICIPATED EMPLOYMENT DATE: Open until filled
*ED Atlanta, LLC dba Earth Development is an equal opportunity employer.
Job Type: Full-time
Pay: $80,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- In House Payroll: 4 years (Required)
Ability to Commute:
- Roswell, GA 30076 (Required)
Work Location: In person