Our client is seeking a highly organized and detail-oriented Executive Assistant with 5+ years of experience supporting a busy executive team. The ideal candidate will have experience with calendaring, scheduling, travel arrangements, expense reports and other administrative responsibilities and possess exceptional communication skills with demonstrated proficiency in various office software. The ability to navigate multiple projects, priorities and deadlines is key to this position.
- Execute a broad variety of administrative tasks for multiple partners and senior executives, including fully managing active calendars, utilizing Zoom and Microsoft Teams
- Arrange domestic and international travel itineraries and agendas
- Word processing and desktop publishing utilizing the Microsoft suite and a variety of additional software. Documents include: pitchbooks, correspondence, engagement and commitment letters, memorandums, invoices, reports, and tracking sheets
- Compile expense reports according to company policy utilizing Concur and reconcile corporate Visa accounts
- Contribute to the CRM database by updating contact information, entering call notes, assisting with deal process tracking, creating, and maintaining distribution lists.
- Maintain discretion in dealing with confidential information and sensitive materials
- Ownership of coordinating internal and external meetings, dinners, and events, both on-site and off-site locations, negotiating contracts with restaurants and meeting facilities
- Manage and screen multiple executive phone lines while projecting a positive, professional image for all clients and colleagues
- Assist with the on-boarding of new team members
- Develop excellent relationships with the external clients and internal partners throughout the company
You will be a key member of the team and will utilize your strong writing skills and knowledge of Word and PowerPoint and intermediate Excel skills. Generous salary, benefits, bonus with opportunity to make additional income through paid overtime hours. Job #5503
Job Type: Full-time
Pay: $100,000.00 - $120,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- San Francisco, CA 94111: Relocate before starting work (Required)
Work Location: Hybrid remote in San Francisco, CA 94111