Accounts Payable Specialist
We are hiring a committed professional to add to our accounting team. This role is ensuring that invoices and payments are accurate and that proper accounting procedures are followed. To be successful in this role, you should be familiar with basic accounting procedures, have attention to detail, be organized, have excellent follow-up skills, and have a flair for numbers.
We are a high performing organization and work together as a team. We believe in personal accountability, collaboration, transparency, and good old-fashioned friendliness.
Tasks and Activities
· Sort and distribute incoming vendor invoices to appropriate department heads for coding and approval.
· Code and enter all approved invoices, and check requests, expense reports on a regular basis throughout the week.
· Review and accrue sales and use tax where applicable.
· Process and mail weekly AP check run.
· Reconcile monthly vendor statements. Contact vendor on any reconciling items. Request statements as needed.
· Manage account variances and fees with staff and vendors.
· Work with vendor or staff on credit memos. Enter approved and coded credit memos into the system.
· Set up and accurately maintain vendor records to include company name, address, contacts, phone, email addresses and tax id.
· Collect IRS form W9 from vendor and record in vendor maintenance.
· Process annual vendor 1099’s
· Monitor and post receipts and payments for corporate credit cards.
· Enter employee expense reports for payment.
· Post and reconcile petty cash.
· Manage all vendor payments made by virtual card, online and auto payments.
· Reconcile online and auto payments from bank to accounting software on a weekly basis.
· Review AP aging with manager for correctness and reasonableness.
· Reconcile product receipts to vendor invoices for accuracy.
· Assist management with other duties on an as needed basis.
Qualifications
· 1+ year accounts payable experience required
· Associate degree with coursework in accounting, a plus
· Working knowledge of Word, Outlook, and Excel
· Working knowledge of accounting software, a plus
· Must have excellent organizational, communication and follow-up skills.
· Must be versatile and able to quickly adapt to new circumstances as they arise.
· Must have excellent skills in accuracy and efficiency, as well as be detail oriented.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Physical setting:
Schedule:
Application Question(s):
- How many years of hands on AP experience do you have?
Education:
Work Location: In person