Introduction: We are seeking a proactive and organized Administrative Assistant to join our team. As the first point of contact for our company, the Administrative Assistant plays a key role in ensuring smooth daily operations. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively.
We are looking for a long-term candidate who is comfortable working independently.
Key Responsibilities:
- Greet and assist visitors in a professional and friendly manner.
- Manage incoming calls, emails, and correspondence, directing them to the appropriate staff members as necessary.
- Maintain office supplies inventory by checking stock and placing orders.
- Organize and schedule appointments, meetings, and events.
- Create and update records and databases with personnel, financial, and other data.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Provide administrative support to ensure efficient operation of the office.
- Handle sensitive information in a confidential manner.
- Take minutes during meetings.
Requirements:
- Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
Preferred Qualifications:
- Associate’s degree or equivalent work experience.
- Familiarity with office management procedures and basic accounting principles.
- Experience using office equipment such as fax machines and printers.
- Knowledge of Google Workspace (Google Docs, Sheets, and Drive).
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- Flexible schedule
- Professional development assistance
- Tuition reimbursement
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Administrative: 1 year (Preferred)
Ability to Relocate:
- East Windsor, NJ: Relocate before starting work (Required)
Work Location: In person