Premium Plant Services is seeking an Administrative Specialist for our Hibbing Corporate office. This position is responsible for providing office administrative support, office reception, travel logistics coordination, document production, project and business development. This position may also provide limited support to other offices within our footprint.
This is a regular, full-time, hourly position, but would consider regular, part-time for the right candidate. This position reports to the Corporate Services Manager.
What you will accomplish:
- Lead administrative functions in the office, including proactively developing procedures and assuring administrative support tasks are completed in the most timely and effective manner.
- Collaborate regularly with Premium’s corporate office (HR, payroll, and accounting), other offices in the Premium family, and all levels of staff to promote Premium’s business interests.
- Coordinate, prioritize, and complete tasks to support business activities, including word processing; report and proposal formatting; and copying, binding, and mailing a variety of reports, letters, internal documents, proposals, and marketing materials.
- Coordinate project and travel logistics such as organizing field equipment, scheduling fleet and rental vehicles, and booking travel.
- Provide general contract administration support to project managers which could include assisting with document management, labor and expense tracking, invoices, certificates of insurance, and related tasks.
- Coordinate new hire orientation and training.
- Track and maintain association memberships.
- Function as primary point of contact with property manager and coordinate office maintenance and repairs.
- Schedule and coordinate office meetings, events, and celebrations for the office as needed.
- Complete other administrative duties as assigned, which may include but is not limited to: receiving all office guests and deliveries; answering/routing all telephone calls; ordering office and kitchen supplies; assisting with expense reports; and sorting/routing incoming mail and shipments; maintaining shipping and postage accounts.
- Always maintain strict confidentiality and professionalism.
Experience and qualifications for success:
Basic Qualifications:
- Minimum of a High School diploma or demonstrated equivalent.
- Minimum of one (1) year of current work experience as an administrative support professional, to include: answering/routing calls, meeting scheduling, office supply ordering, office documentation, contractor coordination, etc.
- Excellent communication, multi-tasking, and interpersonal skills with the ability to represent the company in a professional manner and meet tight deadlines in a fast-paced environment.
- Demonstrated proficiency with MS Office applications including Word, Excel, PowerPoint, and Outlook.
- Must have a current and valid driver’s license.
- Must be able to run office errands with minimal notice during business hours.
- Willingness to jump into various types of tasks and learn new things to support our team as needs arise.
- Experience with scheduling and meeting coordination
- Ability to write and communicate clearly.
- Strong customer service approach and problem-solving ability.
- High attention to detail and stellar time management skills.
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Hibbing, MN 55746 (Required)
Ability to Relocate:
- Hibbing, MN 55746: Relocate before starting work (Required)
Work Location: In person