Administrative Assistant
We are seeking someone to work as our office administrative assistant in our San Antonio office. We require someone to be self-motivated and able to work closely with our team. Friendly and prompt client and customer service will be essential as communicating with clients and employees will be an important part of this position. The applicant will need to be detail orientated and posses’ great organization skills.
Education and Experience:
· Full-time study at an accredited college or university preferred.
· Prior experience preferred.
· Prior experience with administrative or admin position(s).
· Bi-lingual in Spanish and English preferred.
Qualifications:
- Must meet all employment eligibility requirements.
- Proficient in the use of computers.
- Must be able to hear and speak in a manner understood by most people.
- Communicates effectively orally and in writing.
- Ability to read and interpret documents.
- Ability to organize and maintain documents.
- Ability to write routine reports and correspondence.
- Ability to work independently.
- Able to read at least 8-point type.
Responsibilities:
· Generate client and employee documentation.
· Completion of information input to forms.
· Filling of paperwork and forms into the appropriate charts or files.
· Gathering and creating packets and charts.
· Contacting out of office staff to relay information set by office staff.
· Contacting clients to relay information set by office staff.
· Responsible for managing incoming calls received by the company and forwarding those calls or requests to the appropriate office staff.
· Responsible for maintaining electronic records.
· Responsible for managing scheduling set by office staff.
· Monitor office supplies and report low levels of supplies.
Requirements:
- Strong communication skills, with the ability to maintain composure in stressful and challenging situations.
- Adept in working independently.
- Follow direction of management.
- Adhere to scheduled working hours.
- Must be detail oriented.
- Knowledge of Microsoft Word, Outlook, and Excel.
- Must be able to pass a background check and employment searches.
Job Type: Full-time
Pay: $21.00 - $22.50 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Language:
Work Location: In person