General
The Project Administrator is responsible for the project billing process including project set up and maintenance, suppliers/subcontractors invoice processing, customer billing, and other job maintenance/reporting as necessary. This position will assist the Controller and Construction Project Managers with timely and accurate information reporting and status communication with project managers.
*Experience in the construction industry and/or accounting is preferred.
Duties & Responsibilities
- Assist with set-up of field offices
- Assist with closeout organization of files
- Attend kick off meetings, go over Sharefile access, pay app procedures, mailing procedures, meet with subcontractors
- Responsible for transmittal and distribution of signed CC02s, budget transfers, change orders, joint check agreements, requests for checks
- Edit/file/send letters: contract status letters, instruction letters, schedule updates
- Upload monthly Owner Reports
- Update Lien Waiver Information when documents are received
- Prep checks to be mailed; mail or drop off to subcontractors
- Follow up with subcontractors for missing documents
- Responsible for picking up and delivering mail to jobsites
- Enter invoices into Viewpoint
- Assist PMs with Change Orders if needed
- Upload documents into Sharefile
- Follow up with PMs for Pay Requisitions
- Update insurance information on logs when new Insurance Certificates are received and file with Main Office
- Make copies and file as requested
- Distribute internal mail to the appropriate parties
Skills & Qualifications
Experience in the construction industry and a knowledge of accounting is preferred but not required. Must have excellent organizational skills, be detail-oriented, and comfortable with computer operations. Familiarity with Viewpoint software is highly desired.
Affirmative Action/Equal Opportunity Employer'
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Benefit Conditions:
This Job Is:
- A job for which military experienced candidates are encouraged to apply
Work Remotely
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- What is your level of experience with Excel?
Experience:
- Construction Accounting: 3 years (Preferred)
Ability to Relocate:
- Danbury, CT 06810: Relocate before starting work (Required)
Work Location: In person