We have an immediate opening for a full-time Office Assistant in our uptown Dallas office. The Office Assistant will consistently provide back-up telephone support for reception and welcome visitors, handle general administrative tasks, including file maintenance, mail pick-up and delivery, and stocking office supplies.
The Blum Firm was established 40 years ago and has grown to be one of the largest groups of estate planning attorneys in the U.S. The Firm specializes in estate and tax planning and the related specialties of asset protection, business planning, business succession planning, charitable planning, family legacy planning, fiduciary litigation, guardianships, and estate administration.
* To be considered for the position, you must answer both pre-screening questions! *
Duties include:
- Provides back-up telephone support to reception and welcomes visitors.
- Ensures all common areas are clean and orderly at all times.
- Maintains office supplies, stocks kitchen items, makes coffee, and manages appliances.
- Assists with file maintenance and storage.
- Receives mail, documents, packages, and courier deliveries; distributes items.
- Exhibits in-person, regular, reliable, and predictable attendance during business hours.
Required Experience:
- Worked in a general administrative support role performing office & clerical job duties.
- Operated in a fast-paced office environment where organization is a must.
- Communicated effectively through speaking, writing, listening, and responding to others.
- Utilized Microsoft Office Suite, including Word and Outlook, at an intermediate level.
- Exhibited customer service skills and managed client expectations appropriately.
- Used time effectively and prioritized job duties to meet deadlines.
- Displayed a sense of urgency and was responsive to the needs of clients and coworkers.
- Exhibited strong analytical and problem-solving skills, along with attention to detail.
- Maintained confidentiality and exercised discretion and good judgment.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application Question(s):
- In 3-4 sentences, please explain why you are the best candidate for this position (pay close attention to spelling, grammar, and punctuation).
Experience:
- office/clerical: 1 year (Required)
Work Location: In person