Title: Administrative Assistant
Duration: 6 Months +
Location: San Francisco, CA (Hybrid)
Role Responsibility:
- Handle a broad range of administrative duties as well as ad-hoc projects across the team
- Perform calendar management, including the complex coordination of meetings and video conferences with multiple participants across global time zones
- Organize and handle logistics for internal and external meetings, our team events, training, Town Halls and team off-sites
- Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required)
- Process expense reports using the internal expense system
- Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges
- Participate in diversity and inclusion efforts for the firm, as well as philanthropic activities
- Aid visitors from other offices
- Provide back- up telephone coverage for team members.
Qualifications:
- Bachelor’s degree Required.
- Advanced thorough knowledge of MS Outlook, PowerPoint, and Excel
- Proficiency working with automated expense tracking, online travel; Experience using Concur preferred
- Excellent organization skills, detail orientated and time management
- Ability to read, review, prioritize and respond to emails on behalf of senior executives
- Experience in roles that work with external clients and executive management
- Experience in a dynamic corporate environment and experience in the financial services industry is a plus
Job Types: Full-time, Contract, Temporary
Pay: $42.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Holidays
- Monday to Friday
Application Question(s):
- Calendar management experience
Ability to Commute:
- San Francisco, CA 94105 (Preferred)
Work Location: In person