*Position is located at our Naples 5th Avenue office.
We are seeking a highly motivated and proactive individual to join our team as an Office Coordinator. The ideal candidate will demonstrate meticulous attention to detail, possess strong time management and organizational skills, and be comfortable with basic tech troubleshooting for our agents. This role involves interacting with our clients and agents, necessitating a friendly, customer-focused demeanor and professional attitude.
If you have a passion for providing exceptional service and thrive in a dynamic, fast-paced environment, we would love to hear from you.
Responsibilities:
- Daily oversight of agent files, marketing materials, postage meter and daily distribution of mail.
- Enter data for listings and sales into MLS and internal systems.
- Uploads photos and virtual tours to MLS for properties as needed.
- Responsible with Broker for developing monthly floor schedule and monitoring attendance.
- Assist with answering a multi-line telephone system.
- Handles monthly postage, copier reports and billing, as needed.
- Order and inventory office supplies as needed, organize and neatly maintain supply storage area.
- Office liaison for telephones, copiers, computers and maintenance of such.
- Assist Broker with special projects upon request.
- Processing all paperwork for new and departing agents in coordination with Galleria Administrative Office, DBPR and NABOR.
- Responsible for maintaining all conference rooms and floor areas. Ensure all publications are current.
- Assist agents with special projects as needed.
Requirements:
- Excellent computer skills including Microsoft Word, Excel, and Outlook.
- Ability to learn new computer programs with ease and comfort.
- Prior administrative real estate experience a plus.
- Excellent communication skills required.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Experience:
- Administrative experience: 5 years (Preferred)
- Microsoft Office: 5 years (Preferred)
Ability to Relocate:
- Naples, FL 34102: Relocate before starting work (Required)
Work Location: In person