Hayes Hunter PC is a boutique law firm with a diverse practice, including business, real estate, probate, and intellectual property litigation and transactional work. Our growing law firm is looking for a highly motivated, tech-savvy, and self-efficient administrative assistant to join our team.
Responsibilities include but not limited to:
- Maintain front-facing relationships with clients, contractors, service providers, and vendors.
- Answer lead calls and conduct lead intake for potential clients for the law firm.
- Assist with billing and invoicing tasks, including preparing invoices, tracking billable hours, and following up on client payments.
- Assists with administering payroll (verifying work hours, leave time, overtime).
- Assist with accounts payable and verification of vendor charges.
- Source vendors and law office management software applications.
- Serve as Help Desk regarding proper use and functionality of law firm software applications.
- Track lead generation of marketing efforts and revenues from each lead.
- Keep office systems running smoothly including ordering office supplies, organizing filing systems, and maintaining and ordering office equipment and software as necessary.
- Assist the firm’s marketing and development efforts by working with our attorneys and marketing firm.
- Assist with human resources tasks and office administration duties when necessary
Qualifications:
- 3-5 years of law firm experience preferred
- Training from a business/vocational school or other legal education preferred
- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
- Working knowledge of Smokeball and Lawmatics preferred
- Cybersecurity knowledge preferred
- Excellent written and verbal communication skills
- Familiar with any enterprise time and billing system.
- Familiar with any document management system.
- Proficient with local, state, and federal filing rules, elementary legal procedures, and legal and business terminology
- Detail oriented and able to prioritize, multi-task, and work well under pressure.
- Professional, polite, and positive client-centric attitude
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person