Director, Sports Operations-Intercollegiate Athletics (5173U) 69745 About Berkeley
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Departmental Overview
The Department of Intercollegiate Athletics consists of more than 275 staff members and coaches and sponsors 30 varsity sports programs. These 30 programs include more than 850 student-athletes who participate in the various sports programs annually within the National Collegiate Athletics Association (NCAA). We are currently seeking a Director, Sports Operations who will assist various sports teams with their operational needs.
Application Review Date
The First Review Date for this job is: June 14, 2024
Responsibilities
1. Travel Coordination
Liaise between sport coaches and Travel Coordinator to manage arrangements for team travel, including but not limited to hotel arrangements, ground transfer, practice facility approval, game credentials, itineraries, practice times, meals, etc. This includes travel for coaches, teams, recruits and officials.
Develops itineraries and rooming lists and reconciles team expenses after travelling.
2. Team Administration
Liaise between assigned sport coaches and various departmental and campus units i.e. Event Management, Facilities, Scheduling, Business Office, HR, Travel, Risk Management, Media Relations, Compliance, Marketing, Ticket Office, Development, Conference Services, Parking & Transportation.
Troubleshoot day-to-day operation issues that coaches may encounter.
Serve as an extension of the sports assigned, helping the coaching staff and student athletes in all area outside of on-field performance
3. Travel Accounting and Purchasing
Make necessary, program-specific purchases using online tools or contacting vendors directly.
Reconcile recruiting expenses after on and off-campus recruiting and travel activities.
4. Event and Scheduling Administration
Liaise between home event staff and coaching staff on game-day logistics to ensure coaching staff and student athletes are aware of expectations and the overall flow of an event.
Collaborate with coaches to collect and finalize competition and practice schedules and work with scheduling office to ensure that the appropriate facilities are reserved.
Negotiate, secure, and implement arrangements for special events including but not limited to, caterers, site inspections, travel, hotel arrangements, etc.
Collect payments from all banquet and event guests as required.
5. Budget Monitoring:
Review team budgets prior to submission.
Monitor spending against budget on a quarterly basis.
Work with coaches on specific budget areas as needed throughout the fiscal year.
6. Department-Wide Projects/Initiatives
Ensures timely submission of required Compliance forms.
Assists with the New Coaches Orientations.
Troubleshoot issues with the web-based recruiting and communications software, JumpForward.
Required Qualifications
Knowledge of a variety of administrative operations activities such as events planning, basic cash handling, risk management planning, website design, accounting, and payroll.
Excellent organizational skills
Excellent computer skills
Exceptional communication skills, both written and verbal
The ability to manage multiple tasks, remain organized, deal with a heavy workload and prioritize work
Thorough knowledge of the management and coordination of youth programs
A Bachelor's degree or equivalent work experience/training
Ability to work some evenings and weekends
Knowledge of all NCAA rules and regulations.
Preferred Qualifications
Minimum of 3 years of experience in athletic operations
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary range that the University reasonably expects to pay for this position is $60,000 - $65,000
This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
This position is exempt and paid monthly.