Job Title: Project & Program Administration Coordinator
Work Site Location: Boston, MA, 02210 and Cambridge, MA, 02142
Job Description:
Client Project & Program Administration Coordinator will provide PMO support and administration to all aspects of the Commission, Transition & Operate workstream, and to the Program Management Office, on the Kendall Square restructuring project.
Co-ordinates administration of project activities keeping to time management, cost and specification. Ensures reporting documentation is updated and escalates deadlines and outstanding actions to Programme Director
Typical Accountabilities:
- Coordinates preparation of internal and external reports through gathering, analysing and summarizing data and information from the project team
- Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project.
- Co-ordinates, collates and communicates information at the detailed level, possibly of a technical or statistical nature.
- Ensures the production of reports or analyses, to meet quality standards, and provides interpretation of data.
- Reconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies.
- Ensures coordination of the different business areas involved on a project and ensures adherence to deadlines.
- Prepares and/or edits meeting agendas, minutes, presentations and tables.
- Prioritises workload, and that of others as appropriate, to achieve personal and work unit targets.
- Tracks project changes and produces updated project based schedules as agreed with project management
- Supports the preparation of a budget and forecast reports to ensure projects align with initial cost specifications.
- Compiles summary documents and distributes to the project team as required.
- May control small sub-projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary.
- Responsible for gathering input from the business analysts and project mangers to develop and maintain the detailed project schedules.
Education, Qualifications, Skills and Experience:
- 10+ years of experience in project administration
- Experience working with construction projects and global projects.
- High school diploma
- Written and spoken communications.
- Specialist knowledge in relation to project administration support activities in the construction industry or in facilities management
- Competent in the use of relevant office equipment and systems including MS Teams, SharePoint Online, Smartsheet
- Experience of a variety of software/systems
- Can create and maintain systems for efficiency for both self and others.
- Customer Service Skills
IND_EGNIT
Job Type: Contract
Pay: $27.00 - $29.00 per hour
Schedule:
Experience:
- Project coordination: 5 years (Required)
- Project administration: 4 years (Required)
Work Location: In person