Royal Montessori Academy, a Montessori Preschool located in Green Bay, is seeking an energetic, dedicated, hardworking, knowledgable and trustworthy individual to fill the position of Administrative Assistant.
This individual will assist our Administration in ensuring the school functions smoothly, support preschool teachers, develop relationships, and support both students and parents. They will maintain school policies and ensure that these policies comply with legal requirements.
Job Summary:
Tours
- Respond to and schedule tour requests with the Administration.
Admissions
- Receive required admissions information.
- Update necessary software with new/updated admissions information.
- Submit all required paperwork in accordance with the DPI regarding admissions.
Student Behavior Management
- Maintain rules and procedures covering the entire school, including individual behavior plans that meet requirements.
- Meet with teachers and parents about any student behavior issues that need to be addressed.
- Schedule support staff from various school districts with the teachers.
Compliance
- Ensure compliance with DPI regulations.
- Adhere to local emergency compliance protocols.
- Oversee immunization reporting.
Policies
- Implement and maintain student policies and handbook.
- Implement and maintain staff policies and handbook.
- Manage conflict resolution.
Administrative Duties:
- Greeting parents, students, and visitors.
- Answering phone calls and responding to emails.
- Managing the sign-in/sign-out process for students and visitors.
- Maintaining student records, including attendance, health records, and emergency contact information.
- Assisting with enrollment and registration processes.
- Serving as a liaison between parents, teachers, and school administration.
- Sending out newsletters, announcements, and reminders.
- Handling inquiries and concerns from parents and guardians.
Financial Duties:
- Ordering and managing supplies and materials for the school.
- Keeping track of inventory and ensuring necessary items are stocked.
Support Duties:
- Assisting teachers with administrative tasks, such as preparing materials and photocopying.
- Helping organize school events, field trips, and activities.
- Coordinating substitute teachers and staff schedules.
- Planning and organizing school events and functions.
- Managing logistics for meetings, parent-teacher conferences, and other school activities.
Technological Duties:
- Using school management software to maintain records and track student information.
- Assisting with technology-related issues in the office.
Health and Safety:
- Ensuring the school complies with state and local regulations.
- Maintaining a safe and clean environment for students and staff.
- Assisting with emergency procedures and drills.
Key Qualities:
- Great Communicator: Lead relationship-building with teachers and families, fostering a positive team spirit throughout the school.
- Education-Minded: Support our unique, inquiry-based curriculum, aiding teacher growth and helping parents understand the importance of Montessori education.
- Brand Ambassador: Promote Royal Montessori Academy in the community, upholding our excellent reputation.
- Chief Enrollment Officer: Proactively build relationships with new families and maintain high enrollment.
- Adaptable and Positive: Stay organized, multi-task efficiently, strategically resolve challenges, and maintain a great attitude in a bustling school environment.
- Environmentally Conscious: Oversee the cleanliness and maintenance of our beautiful and safe environment.
- Lifelong Learner: Grow with us, staying on the cutting edge of best practices in Montessori education.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- Monday to Friday
- No weekends
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
- Green Bay, WI 54311 (Required)
Ability to Relocate:
- Green Bay, WI 54311: Relocate before starting work (Required)
Work Location: In person