Summary:
The executive assistant’s function is to be the primary administrative assistant for the office and production team. They assist the management team to meet company objectives, and ensure that consistent, efficient workflows are in place, yielding optimal productivity and performance.
Primary Responsibilities:
1. Learn, understand, and embrace the culture of the franchise.
2. Plan and orchestrate work to ensure the executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
3. Manage and support the schedules for production.
4. Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
5. Screen incoming phone calls, inquiries, visitors, and correspondence.
6. Prepare financial statements, reports, memos, invoices, letters, and other documents.
7. Perform meeting preparation, record meeting discussions, and provide minutes.
8. Provide administrative support to the executive team.
9. Maintain inventory and office supplies.
10. Build and maintain trusted relationships with directors, managers, key customers, clients, and partners.
11. Coordinate emails and communications with customers and staff.
12. Handle basic bookkeeping and accounting tasks, including accounts receivables collecting.
13. Continue professional and personal development of leadership, management, and teambuilding, skills.
14. Maintain a high degree of integrity and confidentiality.
15. Assistant to production technicians and managers in the field as needed.
16. Help estimator with documentation. Must have excellent organizational skills.
Secondary Responsibilities:
1. Other tasks/duties as required by employer.
Necessary Experience and Skill Set:
1. Proven experience as an executive assistant or other relevant administrative support experience.
2. Strong time-management, problem-solving, decision making, and organizational skills.
3. Ability to organize and coordinate multiple projects at once.
4. Professional level verbal and written communication skills.
5. In-depth understanding of entire MS Office suite.
6. Ability to take initiative.
7. Knowledge of restoration and production field work.
Normal Working Hours, Additional Working Hours, and Travel Requirements:
This is a full-time position working hours between 7:00 a.m. and 5:00 p.m., Monday–Friday
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
Work Location: In person