ESSENTIAL DUTIES AND RESPONSIBILITIES
§ Reconcile restricted and unrestricted contributions to Raiser’s Edge Development software.
§ Gather and maintain support for governmental reporting on federal and private grants
§ Prepares monthly draws for federal award reimbursement ensuring costs are in line with federal guidelines
§ Assist Accounting Manager in preparation and monitoring of annual operating budget for grants as well as forecasting
§ Gather, manipulate, analyze, and report financial data as required for internal and external reports including ad hoc reporting as needed.
§ Journalize and reconcile credit card transactions and accounts.
§ Assist Accounting Manager and CFO in audit preparation for program and fiscal year audits.
§ Code and enter invoices, issue accounts payable (AP) checks, voids, create positive pay file, record retention, respond to vendor inquiries and post accounts payable to GL.
§ Back-up to the Senior Accountant for deposit and journalize checks and cash receipts and issue deposit logs.
§ Backup custodian for petty cash and gift cards.
OTHER RESPONSIBILITIES
§ Additional projects and responsibilities as required by Chief Financial Officer or Accounting Manager.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
QUALIFICATIONS
Education:
Bachelor’s degree in Business/Finance/Accounting
Licensure:
None required
Experience:
0 to 2 or more years of related grant experience
Special Training/Skills:
Microsoft Office, Excel, Outlook, Word, Financial Software (Blackbaud Financial Edge), Internet navigation to websites.
Demonstrated Competencies:
Excellence–Demonstrates performance at a high standard with a focus on quality, efficiency, cost effectiveness and timeliness. Eager to learn new skills and gain knowledge. Consistently tries to improve services and processes.
Integrity–Accepts accountability, fair, respectful, honest, transparent, and high quality. Follows up and consistently works hard. Exercises good stewardship of financial resources.
Problem Solving – Identifies and resolves problems in a timely manner, with good judgement and attention to detail. Collects and researches data. Completes analysis using appropriate tools and methods.
Oral and Written Communications – Listens well and gets clarification when needed. Responds professionally and in timely manner to questions. Contributes and participates in meetings. Writes well.
Teamwork – Balances team and individual responsibilities. Exhibits objectivity and openness to others’ views. Gives and welcomes feedback. Contributes to building a positive team environment.
Innovation – Generates creative, efficient, effective processes and solutions.
Time Management– Ability to manage major workloads and multiple projects.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Must be able to lift at least 30 lbs.
SUPERVISES
This position has no supervisory responsibilities.
WORKING CONDITIONS
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
EXPECTED HOURS OF WORK
Regular work hours are 8-4:30 or 8:30-5:00 based on departmental needs. Clinic hours including but not limited to 8:00 am to 8:00 pm. Hours may vary. Ability to work in a flexible and Hybrid environment.
WORK AUTHORIZATION/SECURITY CLEARANCE
Employees are required to prove that they are authorized to work in the US.
EQUIPMENT USED
§ Table and chairs
§ Telephone
§ Audio-visual equipment
§ Computers
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
- Work from home
Physical setting:
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Are you able to work in person at clinic located at 3600 W. Fullerton in Chicago as scheduled?
- Are you willing to undergo a background check, in accordance with local law and regulations?
- Can you work overtime if necessary?
- What is most important to you in a work environment?
- Do you have a bachelors degree in Accounting, Business, or Finance ?
- Do you have 2 or more years of accounting experience at a non-profit organization working with government and private grants?
Education:
Experience:
- GAAP: 2 years (Preferred)
License/Certification:
Work Location: Hybrid remote in Chicago, IL 60647