JOB TITLE: ACCOUNTS PAYABLE COORDINATOR
SUPERVISED BY: CONTROLLER
DEPARTMENT: ACCOUNTING AND FINANCE
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PRIMARY RESPONSIBLITY:
Accounts Payable Coordinator is responsible for processing accounts payable invoices and related purchasing functions. Requires working closely with all departments, case management agencies and daily interactions with vendors. Provides accounts payable invoice accrual assistance during the financial closing. Allocates cost to invoices using sources of funds, projects and cost centers. Deals with a diverse group of important external clients and internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends improvements in job function and procedures. Support the organization's mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect, commitment to our community and clients, accountability and ownership.
EXAMPLE OF ACTUAL FUNCTIONS:
- Responsible for all accounts payable functions, including but not limited to verification of invoices, expense reports, vendor set-up, 1099 verifications, data entry, preparation and mailing of checks.
- Responsible for the cost allocation of invoices using sources of funds, projects, and cost centers.
- Ensure all invoices are approved in accordance with accounting policies and procedures.
- Codes and enters invoices into accounting system.
- Assist with the preparation of the accounts payable invoice accrual during the financial closing.
- Prioritize workload to ensure all vouchers are entered, reviewed, and posted to meet the weekly check runs and month-end closing deadlines.
- Maintain electronic and manual vendor files.
- Collect W-9's and record information for 1099 forms.
- Assist Senior Accountant with preparation of 1099 forms
- Performs internal customer service functions by answering employee requests and questions.
- Responds to vendor inquiries pertaining to the status of accounts payable.
- Other duties may be assigned.
MINIMUM REQUIREMENTS:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- High School Diploma or equivalency (GED) and/or minimum of five years of bookkeeping/accounting experience, preferably in a non- profit environment is required.
SPECIAL SKILLS AND OTHER REQUIREMENTS:
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:
- Understanding of sources of funds, projects, cost centers and allocation within the general ledger scope when processing invoice payments. Must be able to provide feedback during our internal general ledger coding process when necessary.
- Accounts payable invoice accrual reporting.
- Accounts payable experience preferred.
- Previous clerical/administrative experience in a professional office setting.
- Excellent customer service skills.
- Ability to operate and trouble shoot various office machines, i.e. copiers, scanners, etc.
- Must have comprehensive knowledge of Microsoft Dynamics SL (Solomon), Excel and Word.
- Knowledge of Social Service practices and developed Cultural Awareness and Sensitivity preferred.
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Accounting: 5 years (Preferred)
Work Location: Hybrid remote in Miami, FL 33128