We are searching for a full-time HVAC Bid Coordinator to join our team at our Missoula MT location! If you are looking for a career with a stable, Montana based company, this role is for you! We're ready to train the right candidate.
Work Environment & Schedule
Exempt status, full-time, inside sales support position for multiple offices, primarily for bid coordination. Standard weekday schedule. May require additional hours to accommodate deadlines and project demands.
Duties and Responsibilities
Under the general supervision of the Branch Manager and Department Lead, acts as an inside sales representative to prepare job takeoffs, quotations and submittals and to competitively price duct accessories. The successful Bid Coordinator will support with professionally typing and formatting quotes and proposals, accurately pricing commercial products for projects within our territory and working closely with a sales team and customers to close sales and achieve quotas. The Bid Coordinator will assist our sales team with timely quotations and competitively priced products. As an inside Bid Coordinator and sales agent, they will also research sales competition and provide adequate equivalents to our customers. Also, must work collaboratively as a member of the Vemco Team and in alignment with the values of the organization.
Responsibilities/Duties/Functions/Tasks
Day to Day Activities
· Assist with forecasting sales
· Evaluate customer skills, needs and build productive long-lasting relationships
· Attend virtual and in-state trainings and sales meetings when necessary to keep abreast of the latest products, prices and distributor programs. At times, out of state travel for training may be required
· Report and provide feedback timely and accurately to the sales team
· Maintain manufacturer relationships
· Work with Lead Salesperson on Design/Build and “Bid Day” Activities
· Budget and Quotation Activities
· Work closely with Engineers on obtaining prior approvals
· Be the industry leader for timely, accurate, and knowledgeable product application, selection and pricing
“Bid Day” Activities
· Perform Takeoffs
· Submit Prior Approvals
· Price products and ensure we meet specification
· Create Professional and Accurate Quotations
· Create Submittals in a timely fashion and accurately to avoid delays to the project
· Coordinate the order of material in a timely fashion and accurately to avoid delays and additional costs
· Work with Contractors and Engineers as questions and issues need to be addressed on new and existing projects
Qualifications
- Solid Microsoft Office competence
- Excellent written and verbal communication skills
- Enjoys working with people
- Exceptional analytical, problem-solving, and decision-making skills
- Self-motivated and results driven
- Enjoys learning new things
- Ability to handle deadlines and avoid schedule conflicts
- Multi-tasking skills, ability to work under pressure
Work Requirements
- Maintain good attendance and punctuality
- Communicate effectively and timely
- Work as a part of a team to achieve team production goals
- Maintain clean and organized work areas
- Attention to detail and follow through
- Multi-tasking skills, ability to work under pressure
- Analytical, problem-solving, and decision-making skills
- Ability to handle deadlines and avoid schedule conflicts
Compensation and Benefits:
- Competitive compensation based on experience and qualifications. Wages DOE, base salary range from $38,000 to $45,600 per year
- Company paid medical, vision and life insurance from first of month after date of hire – optional dental insurance is available.
- 401(k) retirement with company match, Profit Sharing, Quarterly Bonus Program and Personal Time Accruals for vacation and sick time as well as paid holidays
Job Type: Full-time
Pay: $38,000.00 - $45,600.00 per year
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Shift:
Work setting:
- In-person
- Prolonged periods of sitting at desk
Ability to Relocate:
- Missoula, MT: Relocate before starting work (Required)
Work Location: In person
Job Type: Full-time
Pay: $38,000.00 - $45,600.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Experience level:
Shift:
Supplemental pay types:
Work setting:
Ability to Relocate:
- Missoula, MT: Relocate before starting work (Required)
Work Location: In person