Job Description:
Job Summary
The Accounts Payable Clerk reports to the Accounting Manager and is responsible for providing financial, administrative and clerical support services. This includes coding, processing and monitoring payments and expenditures. Performs these tasks in an effective manner to ensure that vendors and suppliers are paid within established time limits. Performs month-end reporting; resolves discrepancies; approves and initiates payment to vendors and posts to general ledger; responds to inquiries from department personnel and vendors; maintains auditable records.
Essential Duties and Responsibilities
- Maintain accounts payable for Martin Marine office and vessels.
- Perform the day-to-day processing of accounts payable transactions to ensure that vendor accounts are current and maintained in an effective and accurate manner.
- Set-up new vendors, verifying W-9 information, and keep records up-to-date within company guidelines.
- Record new invoice data into Daily Invoice Incoming Log and maintain log history.
- Review all invoices and assign coding of invoices prior to department manager review.
- Review purchase order log and match with corresponding invoices.
- Verify invoices have received proper authorization and comply with company guidelines before processing.
- Key invoices into JD Edwards Accounting System Database for accounts payable batch invoice process.
- Scan invoices into Real Vision Software (RVI 8) imaging system for historical review.
- Prepare wire transfers as necessary and submit approved documents for processing.
- Coordinate direct deposit set up for Martin Marine personnel within company guidelines.
- Prepare Sales Tax Exemption Certificates for vendors as needed.
- Review cash expense reimbursements for Martin Marine personnel and verify supporting documentation is accurate prior to department manager review.
- Review coding, verify receipt image match all transactions in the JD Edwards for assigned delegated Martin Marine personnel.
- Resolve vendor account inquires and payment inaccuracies.
- Correspond daily with vendors and Martin Marine personnel through telephone, fax and E-mail.
- Perform clerical support and special projects as needed for management.
- Perform general accounting duties, as necessary.
Job Requirements:
An associate degree or equivalent from a two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
Work Location: In person