Job description
Essential Duties and Responsibilities:
The Country’s Largest Pool Builder is looking for A TOP LEVEL OFFICE ADMINISTRATOR! Premier Pools & Spas, the Nation's largest, privately owned and fastest-growing swimming pool builder has an amazing opportunity for an Office Administrator to keep all the wheels in motion in this high growth environment and be responsible for the schedule and coordination of all jobs under construction. Job is located in Fredericksburg & the Northern Virginia Area.
- Organize, implement, and maintain scheduling management system
- Communicate with all subcontractors on expected timelines for project
- Prepare all plans to be submitted and obtain permits from local permitting agencies
- Assist Territory Manager with running of construction meetings
- Analyse and evaluate construction timelines and performance inefficiencies and make suggestions based on identifying problem areas
- Log all new job information into database daily
- Provide scheduled reports, ie Project Schedule Summary, Sold Not Dug, etc
- Interact with customer and project staff to schedule work and coordinate assignments
- Design and develop a project schedule based on job types
- Interact with sales force and job managers to identify variances from original plan
- Work with accounting manager to keep the draw schedules up to date
- Work with accounting manager to manage and track job costs and estimates in Premier Build software
- Order product as directed and manage inventory
- Interact with customers, managers, operation leaders, accountant
- Other duties as assigned
Education and/or Work Experience Requirements:
- 3 or more years’ administrative experience
- Construction experience required
- Permitting experience required
- English/Spanish bi-lingual is a plus
- Efficient with MS Office Suite
- Experience with QuickBooks and SharePoint, preferred
- Must possess or be able to acquire Notary Public
- Excellent time management skills
- Ability to work independently with minimal supervision
- Strong organizational skills and comfortable working in a fast-paced environment
- Motivated self-starter
- Attention to detail and problem-solving skills
- Strong communication and interpersonal skills
Physical Requirements:
- Ability to maintain regular and punctual attendance
- Must be able to talk, listen and speak clearly on telephone
- May be required to lift or carry up to 30lbs
Job Type: Full-time
Salary: From $50,000.00-60,000 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
Ability to commute/relocate:
- Manassas, VA: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Construction: 3 years (Preferred)
- Administrative experience: 3 years (Required)
- Microsoft Office: 3 years (Required)
Work Location: In person & Remote
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person