Campus Location Main Campus (Memphis, TN) Position Number 001714 Category Staff (Hourly/Monthly) Department University Libraries Minimum Position Qualifications
Bachelor’s degree and one (1) year of appropriate experience. An equivalent combination of education and experience may substitute for the degree requirement.
Special Conditions Work Schedule
Monday – Friday
8:00 a.m. – 4:30 p.m.
From time to time, the work schedule might be modified to meet needs of the library.
Posting Date 06/07/2024 Closing Date 07/05/2024 Open Until Screening Begins No Hiring Range $15.45 per hour Full-Time/Part-Time Full-Time: Benefits Eligible Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions
The University Libraries is a technologically oriented academic research library which provides foundational service and support for the deployment, maintenance, use, and integration of emerging technologies of all types for the University Libraries’ faculty, staff, and user communities. While performing the duties of this job, the employee is required to communicate with multiple constituents through written, digital, and auditory information either with or without accommodation. The employee must be able to independently navigate the campus and manipulate objects within the office space. Although not a primary function of the job, the employee may be required/asked to lift up to 50 libs. Reasonable and appropriate accommodations may be requested.
Special Instructions to Applicants
All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and three (3) references after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? No Positions Supervised
This position may supervise student assistants and/or train other staff.
Knowledge, Skills, and Abilities
Ability to supervise the work of others.
Proficiency in Microsoft Word and Excel.
Ability to communicate effectively in oral and written forms.
Ability to evaluate situations and make appropriate, mature decisions.
Ability to enter, query, and manipulate data in computer databases and software.
Ability to solve problems and to implement solutions in a timely and professional manner.
Excellent customer service skills and the ability to assist library users with their information needs.
Experience and comfort with using computers and computerized information systems in a work environment.
Must have the ability to adapt to change and to learn new skills as the operations and needs of the library evolve.
Willingness to learn library goals, objectives, policies, and procedures as they apply to the Information Access Services Department.
Ability to complete detailed work in a timely manner with a high degree of accuracy, work on multiple tasks, and meet established deadlines.
Previous library work experience including work with OCLC, and integrated library system, and library classifications schemes, is preferred.
Ability to recognize the limitations of the authority of this position and to make appropriate referrals to another individual or higher authority.
Strong interpersonal skills that will support establishing and maintaining productive working relationships with a diverse group of faculty, staff, coworkers, and external partners and to interact with them in a courteous and professional manner.
Must be able to work independently as well as part of a team while meeting deadlines, completing work on established schedules, and asking for assistance, if needed, to prevent delays in accomplishing tasks.
Additional Position Information Benefits of Employment (Applies to full-time, non-police employees only)
Job Duties
Duties & Responsibilities
Assumes duties in support of the acquisition’s functions of the department.
Orders and processes material by identifying appropriate vendors and creating purchase orders for complex materials, including out of print materials.
Conducts searches in various bibliographic databases to verify and/or complete data on purchase requests, to eliminate duplication, and to load into the integrated library system (ILS).
Processes invoices for payment using knowledge of university and library procedures for handling invoices and payments.
Verifies and Loads URLs for e-book orders
Creates brief original order records in the integrated library system following established library policy.
Identifies and resolves subscription payment and other invoicing problems.
Communicates with vendors regarding problems of non-receipt of orders or payment problems.
Assists in opening, unpacking, and sorting daily mail and other packages, boxes, shipments, and deliveries.
Works with colleagues from cataloging and other areas to address and correct problems with item records in the library’s online catalog.
Assists with the processing of materials and the updating of online catalog records for items being removed from the Libraries’ collections.
Assists with preparing and maintaining documents and forms that support the Acquisitions and Collection Development unit.
Compiles and reports appropriate statistics on various categories of work performed.
Duties & Responsibilities
Assists with general functions of the Acquisitions and Collection Development Unit, as needed.
Participates in managing incoming mail, including opening, unboxing, sorting mail, packages, and boxes.
Receives or checks-in materials including periodicals, firm orders, and standing orders using appropriate integrated library system (ILS) functions.
Assists with the serials renewal process, and the processing of serials invoices, using the appropriate automated software, (usually Ebsconet).
Participates in maintaining the order, accuracy, and correct labeling of the shelves for periodicals, microform and newspapers.
Supervises work of students, volunteers, or other staff assigned to support the Acquisitions and Collection Development Unit.
Duties & Responsibilities
Participates in department wide responsibilities, projects, and activities.
Maintains knowledge of library policies and procedures and computer skills through attendance at meetings of library and departmental staff and training classes.
Serves as liaison for Information Access Services with other departments or branch libraries, as needed.
Assists in training of new employees.
Participates in individual and group meetings related to the work of the Department and/or the University Libraries.
Compiles and submits statistical data or other reports, on established schedule or as requested, on all work performed, using departmental forms or submission mechanisms.
Duties & Responsibilities
Undertakes other duties as assigned.
Maintains proficiency in areas of expertise and responsibilities related to the duties of the position.
Serves on library or university committees or task forces as assigned.
Participates in training and professional development opportunities that will enhance their job skills and expertise.
Assumes other duties as assigned by the employee’s immediate supervisor, the department head, and/or the Executive Director of University Libraries.