POSITION SUMMARY:
The Finance Assistant position supports the Director of Finance and Administration to maintain and facilitate effective operations and best practices for the National Society of the Colonial Dames of America (NSCDA). The incumbent will be responsible for providing administrative support for financial operations, especially accounts payable and accounts receivable. This position additionally supports institutional donation processing by ensuring current and accurate donation and constituent records, sets and adheres to gift entry policy/data-entry standards set by the NSCDA. S/he provides weekly and monthly fundraising updates to the Director, Executive Director, and Chairs of the NSCDA and Dumbarton House Board Development committees.
Confidentiality, attention to accuracy and organizational skills are essential to this role.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Accounts Payable:
· Responsible for processing invoices and submitting for payment through Bill.com.
· Managing vendor inquiries, reconciling accounts and requesting W9s or other documentation as needed.
· Assists with monthly corporate credit card reconciliations - review and ensure all transactions are accurately coded prior to submission.
Accounts Receivable:
· Manage gift shop, programs, and events revenue in Clover and Stripe including the recording, coding, and reconciling of weekly batches.
· Track and reconcile weekly deposits against bank statements for accuracy.
Gift Processing/Contribution Management
· Process donor contributions, pledge payments and stock gifts. Reconcile with weekly deposits for accuracy.
· Manage constituent and donation entries to ensure consistency, prompt acknowledgment/reporting ability, and accuracy in all records.
· Run and distribute monthly reports, year-end giving reports, and monthly giving reports to NSCDA/Dumbarton House leadership and staff. Engage in regular report activities including data segmentation.
· Review and offer solutions to data errors such as duplicate entries, missing information, and incorrectly entered donations.
CRM/Data Management
· Assist with data management and upload of historical donor and membership records in transition from Salsa to Salesforce.
· Serve as main point of contract for Development platform in Salesforce.
Administration
· Provide administrative support for budget preparation and audit.
· Serve as back-up for bi-weekly payroll and other employee time management tasks in ADP.
· Assists with organizing and maintaining related files on SharePoint.
· Performs other duties as assigned.
KEY ATTRIBUTES & QUALIFICATIONS:
1. Bachelor’s degree from an accredited college or university with 1-2 years of experience in an administrative or finance -related role. (Preferred – experience in a non-profit setting, bookkeeping skills.)
2. Proven experience in an administrative role.
3. Knowledge and familiarity with accounts payable, accounts receivable and other related financial concepts.
4. Data management
5. Proficiency in Microsoft Office Suite, especially in Excel; Adobe Acrobat, SharePoint and familiarity with Salesforce and ADP.
6. Strong organizational skills and ability to prioritize tasks and deadlines.
7. Excellent written and verbal communication skills.
8. Attention to details and problem-solving abilities.
9. Ability to maintain confidentiality and exercise discretion.
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience level:
Schedule:
Work setting:
Education:
Experience:
- Administrative: 1 year (Required)
Ability to Relocate:
- Washington, DC 20007: Relocate before starting work (Required)
Work Location: In person