OUR ADMINISTRATIVE ASSISTANT ASSISTS WITH HANDLING PHONES, DAILY ADMINISTRATIVE DUTIES AND PROVIDING CUSTOMER SERVICE. The perfect candidate for this position will be an individual who is a self-starter who has pride in their work, provides excellent customer service and helps with daily office duties.
Responsibilities:
- Updating and closing completed work orders.
- Reviewing weekly timesheets to submit for processing.
- Answer multi-line phones in a professional manner and direct incoming phone calls to appropriate staff.
- Greet clients/guests and handle their immediate needs.
- Filing, scanning, copying, and preparing mailings.
- Maintains office inventory, including but not limited to office supplies and mailing supplies.
- Maintain vehicle fleet record book - registrations, inspections, maintenance.
- Contributes to team effort by accomplishing additional duties as needed or assigned.
Qualifications:
- Excellent attention to detail and follow-through to ensure the best possible customer service.
- Take the initiative and enjoy working in a fast paced, high-volume environment.
- Experience with Timberline Software
- Type a minimum of 60wpm, Excel & Word Proficient preferred.
- Construction and Service Industry Experience Preferred.
- Excellent telephone skills and strong communication skills
- Dependable, organized, detailed oriented and have a strong work ethic.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Experience:
- Customer Service: 3 years (Required)
- Microsoft Excel and Word: 3 years (Required)
- Construction Industry: 1 year (Required)
- Work Orders: 2 years (Required)
Work Location: In person