Part-time Department Coordinator, Dean of Arts and Sciences
Brandeis University is delighted to announce a career opportunity as a Part-time Department Coordinator in the office of the Dean of the School of Arts and Sciences. This position is responsible for administrative tasks related to the POSSE program at Brandeis, along with serving as the first point of contact for visitors and phone calls to the Dean’s Office. This position is expected to be on-site (on Brandeis campus) and is not eligible for hybrid or remote modalities.
This is a part-time position working 21 hours a week and is benefits eligible.
Major Responsibilities
- POSSE Program and Academic Services Lead: Act as the Posse program’s administrative lead, supporting all university obligations to the Posse Foundation. Manages participation in the cohort selection process, student programming (including summer bootcamp), and Mentor hiring and support, and acts as point person for all students enrolled in all current Posse cohorts, including crisis management. Draft reports for Posse Foundation and ensure compliance with all requirements. Manages Posse budget and allocation of resources. Supports Dean of Academic Support and Advising on all Posse related activities. 40%
- HHMI Grant Support: Support the HHMI-funded Inclusive Excellence grant, whose programs include Galaxy, the Justice League and Pedagogical Partnerships - liaising with faculty, drafting reports, making travel arrangements, and providing logistical support. 25%
- Academic Affairs Support: Support the annual academic planning as necessary. Handle logistics of external review meetings (preparing materials, reimbursing travel, and event logistics). Complete data collection for co-curricular funding requests and send funding request decisions. Approve and track related expenses. 20%
- General Office Logistics: Greet visitors at the front desk, answer general office phone number, maintain and order office supplies. Provide backup for Executive Administrator to the Dean. Perform general administrative duties as requested. Estimated time: 15%
Qualifications:
- Education: HS/GED; Associate’s or Bachelor’s degree strongly preferred
- Experience: 1-3 years of related experience
- Excellent oral and written communication to effectively coordinate across offices and groups.
- Outstanding organizational ability and meticulous attention to details to accurately keep track of many moving parts.
- Excellent customer service and people skills required
- Problem solver who can think ahead, anticipate challenges, and find creative and effective solutions to unusual situations.
- Ability to juggle multiple tasks, allocating and optimizing resources and timelines to manage a task from start to finish and keep everyone appropriately informed.
- Impeccable interpersonal skills with a collaborative work style to create strong working relationships with departments and offices across Brandeis.
Please apply directly on our careers page at https://brandeis.wd5.myworkdayjobs.com/Jobs/job/Brandeis---Waltham-Campus/Part-time-Department-Coordinator--Dean-of-Arts-and-Sciences_R0010314-1
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Work Location: In person