Job Overview:
Are you exceptionally organized with a keen eye for detail? We are in search of a proactive and detail-oriented Administrative Assistant to become an integral part of our team. In this role, you will be pivotal in providing administrative support, contributing to the seamless operations of our Covington Terminal office.
DUTIES:
- Assisting with Payroll: Support payroll processing tasks such as data entry, timekeeping, and payroll adjustments.
- Gathering Tickets: Collecting and organizing various types of documentation or tickets relevant to business operations.
- Setting up Interviews/Corresponding with Recruiting: Scheduling interviews, communicating with candidates, and assisting with the recruitment process.
- Tracking Training: Maintaining records of employee training, certifications, and compliance requirements.
- Getting all Information to Billing: Ensuring accurate and timely transfer of relevant data to the billing department for invoicing or financial reporting.
- MS Office Skills: Proficient in Microsoft Office suite, including Word, Excel, and Outlook, for various administrative tasks.
- Communication Skills: Clear and effective communication, both written and verbal, with team members.
- Strong Organizational Skills: Ability to efficiently manage tasks, prioritize workloads, and maintain orderly records and documentation.
- Multitasking: Capable of handling multiple responsibilities simultaneously while maintaining attention to detail and accuracy.
- Self-Starter: Proactive approach to tasks and problem-solving, able to take initiative and work independently when needed.
- Ability to Work with Limited Guidance: Comfortable with autonomy and making decisions within established guidelines or procedures.
EXPERIENCE:
- Administrative Experience: Prior experience in an administrative role is highly preferred, demonstrating proficiency in managing various office tasks and responsibilities.
- Payroll Assistance: Experience in supporting payroll processes is advantageous, showcasing your ability to handle sensitive financial information with accuracy and confidentiality.
- Computer Literacy: Proficient in Microsoft Office Suite, including Word, Excel, and Outlook, with the capability to utilize technology effectively to streamline administrative functions.
- Organizational Mastery: Demonstrated excellent organizational skills, enabling efficient management of tasks, schedules, and documentation within a fast-paced office environment.
- Time Management Expertise: Proven ability to prioritize tasks effectively and meet deadlines consistently, ensuring the smooth execution of administrative duties and responsibilities.
- Attention to Detail: Exceptional attention to detail, allowing for meticulous documentation, data entry, and correspondence management to maintain high standards of accuracy and professionalism.
- Communication Proficiency: Strong written and verbal communication skills, facilitating clear and effective communication with colleagues, clients, and external stakeholders to support collaborative work environments and client interactions.
If you are ready to contribute your organizational skills to a dynamic team and play a vital role in ensuring operational efficiency, we invite you to apply for the Administrative Assistant position. Together, let's drive success and make a difference in our Covington Terminal office.
Job Type: Full-time
Pay: $18.50 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Ability to Relocate:
- Covington, KY 41015: Relocate before starting work (Required)
Work Location: In person