About Us:
At HOR, we are a leading consulting firm dedicated to providing strategic advisory services to clients across various industries. Our mission is to empower organizations to achieve sustainable growth and success through innovative solutions and personalized guidance. Join our team and become part of a dynamic environment where excellence is valued, and professional growth is encouraged.
Job Summary:
We are seeking an Executive Assistant/Administrative Professional to provide high-level administrative support to our executive team. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This role requires consistency while maintaining the confidentiality of high-level systems and operations. The Executive Assistant/Administrative Professional will be a supportive force who empowers our senior leadership, demonstrating a willingness to always learn and improve. The successful candidate will ensure that company goals and objectives are accomplished and that operations run efficiently.
Objectives of this Role:
- Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
- Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows.
- Manage communication with employees by liaising with internal and external executives on various projects and tasks.
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
Key Responsibilities:
- Manage professional and personal scheduling for the CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
- Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals.
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
- Maintain professionalism and strict confidentiality with all materials.
- Organize team communications and plan events, both internal and off-site.
Qualifications:
- 2 or more years of experience in an administrative role reporting directly to upper management.
- Excellent written and verbal communication skills.
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
- Proficiency with office productivity tools and an aptitude for learning new software and systems.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Ability to maintain confidentiality of information related to the company and its clients.
- Experience in overseeing budgets and expenses is preferred.
- Experience in developing internal processes and filing systems is a plus.
- Familiarity with project management tools and software.
- Previous experience supporting C-suite executives.
Benefits:
- Competitive salary and benefits package.
- Opportunities for professional development and growth.
- A collaborative and inclusive work environment.
How to Apply:
Interested candidates should submit their resume and a cover letter detailing their qualifications and experience.
HOR is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Types: Full-time, Part-time, Contract, Temporary
Pay: $21.46 - $30.00 per hour
Expected hours: 20 – 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
Application Question(s):
- What steps do you take to ensure you are continuously improving your skills and knowledge in your role/field/industry?
- How do you prefer to communicate with your team and superiors?
- When do you complete your short tasks that take only 2min of your time, as a priority immediately or keep them last on your to-do list?
Experience:
- Admin work: 1 year (Required)
- Google Suite: 1 year (Preferred)
Work Location: Remote