Executive Assistant to SVP, Public and Government Affairs
Purpose
Provides administrative support to the SVP and staff
Responsibilities and Authority
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Provide administrative support to the SVP and staff
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Maintain corporate and personal correspondence files
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Maintain files and renew memberships as they become due for organizations the SVP is a member of
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Compose/type business correspondence as needed
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Screen all phone calls for SVP and sort daily mail
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Attend and assist with scheduled SEMA Show activities if applicable
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Maintain SVP’s Outlook calendars, plan and schedule meetings, ensuring time is used efficiently and effectively. Prepare expense reports, and create correspondence
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Manage and maintain travel arrangements
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Coordinate and facilitate meetings conferences and events
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Conduct research and compile data for various reports and presentations
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Manage confidential information with discretion and maintain strict confidentiality
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Prioritize and manage multiple projects simultaneously
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Assist in the preparation of board materials and presentations
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Order White House Christmas ornaments on a yearly basis for SEMA and PRI staff; include order for ornaments that SEMA President will send to their business associates
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Assist staff and meeting planner with preparations for the D.C/ Rally held every other year.
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Other duties as assigned based on department and company needs
Relationships
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Reports primarily to the SVP
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Interfaces with SEMA Board of Directors and all levels of staff
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Works collaboratively with other association administrators
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Interfaces with DC office staff
Skills and Knowledge Required
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5+ years’ experience supporting Executive level staff
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Bachelor’s degree from an accredited university. Project Management certification is highly desired
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Assist in developing the department budget and manage the operating budget
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Manage purchase orders and process expense reimbursement
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Strong organizational skills with the ability to prioritize tasks and meet deadlines
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Strong oral and written communication skills with proven organizational skills
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Ability to maintain confidentiality and present a professional appearance and attitude
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Proven capacity to multitask and switch between multiple projects
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Willingness and enthusiasm to help with all projects, large and small
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Knowledge and experience with contract review, electronic document filing and storage best practices
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Strong people skills and proven ability to work seamlessly with a variety of personalities and functional disciplines. Ability to build relationships with cross functional colleagues.
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Certification and or knowledge of Project Management, including project planning and set up/use of web-based project management and collaboration tools such as Basecamp is a plus
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Preparation of meeting minutes and ability to take minutes via fast notes/shorthand
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Must be proficient in MS Word, Excel. PowerPoint, Outlook & Basecamp
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Ability to travel as required and work the necessary hours to conduct assigned responsibilities
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When directed by management, perform other duties as required
Salary Range: This position's estimated annual base salary is $75,000.00 - $85,000.00. Actual base salary will be dependent on individual’s skills, qualifications, and experience. This role is eligible for 401k Savings plan, Healthcare (medical, dental and vision), and other generous rewards and benefits.