This job requires in-person attendance. This work cannot be done remotely. Monday to Friday, 10am to 6pm for the first two weeks for training is required. After training the hours will be Monday to Friday, 9am-1pm. Hours may be flexible (i.e. 10am-2pm, 1pm-6pm, etc.) depending on results of training.
XXXXXXXXX Management is a real estate management company located in Northern Westchester. The office may be moving to Southern Westchester or Manhattan next year. We are looking for someone who would like to be a permanent member of our staff when we move to Southern Westchester or Manhattan.
- Review monthly reports to make sure all next month tenant charges will be posted correctly, and communicate with leasing and property managers to make sure all errors and/or changes will be corrected before being posted.
- Prepare monthly rent bills.
· Collect tenant rent. Review and scan checks and record payments into accounting software (Skyline, OneSite). Post tenant payments and subsidies timely to the tenant accounts. Manage incoming payments from customers through the Clickpay Payment Site or lockbox accounts.
· Processing and data entry of SCRIE, DRIE, Section 8 voucher Benefits to tenant ledgers.
-Communication with HPD and NYCHA regarding subsidies.
-Reporting rent increases to respective subsidy agencies as needed.
· Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted. Investigate and resolve discrepancies in payment amounts, dates, or methods.
· Research any discrepancies by checking rent bills, rent checks, and bank deposit records.
· Reconcile the security deposit GL accounts to the bank statements and tenant ledgers
-Manage accounts receivable aging, prepare monthly collection reports, and send out rent arrears letters bi-weekly.
-Initiate legal action after consulting with respective property manager and provide all information requested by law firms.
-Review tenants move out & coordinate with AP to have tenant security deposit refund processed accurately and timely.
-Maintain tenant security deposit sub-accounts in the bank.
-Assist Manager with annual budget, audit and tax return.
-Cross training with other accountants and be their backup when needed.
-Prepare additional reports, analysis & tasks as required by Manager.
· Timely reply to tenant inquiries regarding payments and charges
· Process move out reports and security deposit refunds as well as monitor, process and enter Section 8 payments
Customer Service: Respond promptly and professionally by providing exceptional service and assistance to customer inquiries related to billing, payment processing, charges & adjustments and security deposit.
Process Improvement: Identify opportunities to streamline accounts receivable processes, improve efficiency, and enhance the integration of new property management software, Clickpay, and Microsoft Office tools.
· Ad hoc reporting.
Job Type: Part-time
Pay: $18.00 - $22.00 per hour
Expected hours: 20 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Physical setting:
Schedule:
Experience:
- Accounts receivable: 3 years (Required)
- Skyline: 1 year (Preferred)
Ability to Commute:
- North Salem, NY (Required)
Ability to Relocate:
- North Salem, NY: Relocate before starting work (Required)
Work Location: In person