At Lapata International LTD, a real estate & property management company, we are looking for a Front Desk Receptionist/Administrative Assistant to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.
As the Front Desk Administrator, you will be the first point of contact for our company. Duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
To be successful, you need to have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position.
Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.
Responsibilities
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Answer, screen and forward incoming phone calls.
- Ensure reception area is tidy and presentable.
- Provide basic and accurate information in-person and via phone/email.
- Receive, sort and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Order office supplies and keep inventory of stock.
- Update calendars and schedule meetings.
- Keep updated records of office expenses and costs.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
- Prepare monthly and annual income & expense reports for commercial accounts.
- Process and distribute payroll.
Requirements
- Have at least 5 years proven work experience as a Receptionist, Front Office Representative or similar role. Property management, commercial and residential real estate exposure a major plus!
- Proficiency in Microsoft Office Suite.
- Hands-on experience with office equipment (e.g. fax machines and printers.)
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills & highly detail oriented.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
Job Type: Full-time
Monday-Friday, 8:30 am to 5:00 pm
Weekends off
Major holidays off with pay.
Job Type: Full-time
Pay: $18.50 - $19.50 per hour
Schedule:
Ability to Relocate:
- Modesto, CA 95355: Relocate before starting work (Required)
Work Location: In person