Position Description: The Office Specialist supports office reception, communications, and office administration for the building.
Reports to: Office Manager
Reporting Expectations: Reports to the building on rotating basis/Q4- report in-person.
PERFORMANCE RESPONSIBILITIES:
Receptionist
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Reports promptly and consistently during assigned hours
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Greets individuals entering the building (visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries and/or directing individuals to appropriate location in accordance with established building security procedures.
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Answers school telephone system for the purpose of responding to inquiries, transferring calls, and/or taking messages.
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Distributes items within the site (mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
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Maintains reception area materials and files (newsletters, event calendars, etc.) for the purpose of providing resource information to visitors.
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Maintains building information (use schedules, staff directories, emergency contacts, etc.) for the purpose of providing reference information.
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Oversees the distribution of mail/packages to staff for the purpose of ensuring delivery to appropriate personnel.
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Develop and maintain positive relationships with students, families, staff and community members.
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Responds to emergency calls for the purpose of notifying appropriate parties to address immediate safety and/or security issues
Virtual Support
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Audits student files and prepares them for Infinite Campus upload
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Liaise with student households to communicate around recruitment, records verification, and to exchange school information and student data, as needed.
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Coordinates special projects for operations director, principal and network team
Office Administration
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Performs general clerical functions (scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
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Coordinate service of copiers and printers as needed
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Track and manage student payments, not limited to school supply fees or lost items
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Help plan logistics and preparation for school events, including, but not limited to, field trips
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Recruit and maintain active substitute pool
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Prioritize tasks and projects while also being able to pivot to resolve urgent matters in a successful way
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Secure substitutes as needed to fill teacher absences
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Manage incoming and outgoing correspondence concerning school events, field trips, and school closings etc.
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Manage and distribute orders and dismissal tags
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Print postage stamps
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Assist with the distribution of flyers, invitations, and other parent communication as it relates to the student recruitment process.
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Capture student attendance in Infinite Campus daily
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Maintain school wide parent contact information in Infinite Campus and ParentSquare
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Assist Office Manager as needed
KEY ATTRIBUTES:
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Values that align with the Kindezi model and goals
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Demonstrated commitment to increasing student achievement and supporting the social-emotional needs of students
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Dedicated, reflective thinker with a growth mindset
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High academic expectations; Believes that all students deserve an equitable education experience no matter their circumstances.