Sales Administrator/Operations (SALES DEPT)
Company: Health Experts Alliance, LLC
Job Description: Sales Administrator/Operations
If you’re highly attuned to details, are a champion at following through, secretly love a good spreadsheet, and you enjoy supporting teams then this may be the role for you. We’re a wellness-based company that coaches doctors and health entrepreneurs on how to grow and scale their businesses.
We’re looking for a Sales Admin/Sales Operations Lead to support our Head of Sales and the Sales Department. This includes (but is not limited to), recording keeping, data reporting in CRMs and spreadsheets, building and maintaining SOP’s, reviewing and verifying invoices and providing an outstanding level of service and support.
Key Responsibilities:
- Attending team meetings and supporting with note taking and implementing administrative and operational actions
- Assist in optimizing, implementing, and building new sales department policies, procedures, and best practices to improve efficiency and accuracy.
- Utilizing CRM- Hubspot for record-keeping, data reconciliation, and building reports
- Experience in building spreadsheets that not only function well but also look good!
- Reviewing and verifying invoices
- Collaborate with internal departments, such as sales, marketing, finance, and customer service, to gather necessary information and streamline processes
- Attend our events and occasionally 3rd party events (2-4 times per year)
Skills and Competencies Needed to Be Successful
- High Follow Through
- Keen Problem Solving Skills
- High Attention to Detail
- Capable of Effectively Prioritizing
- Ability to Work Independently and Alongside a Team
- Knowledge of Google Suite and Hubspot
- Quick Learner & Tech Savvy (especially for digital platforms and software)
- Analytical Mind with High Propensity to Collect and Organize Complex Data
- Great Communication and Interpersonal Skills: Must be able to engage with customers and team members in a professional manner
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
*At least 1 year proven experience as a virtual assistant, administrative assistant, or a similar role is required.
*Must have 3 professional references
*Knowledge of Asana, Hubspot, Stripe, Google Sheets, and Slack is a plus, but not a requirement as we will teach the right candidate.
*Must be U.S. or Canada-based and can work within ET time zone Monday-Friday
*$25-30 USD per hour based on experience. Part Time 15-20 hours per week with Full Time hours during Event Weeks (2-4 times per year).
*Include your full name in ALL CAPS on the application.
Why You Want to Work With Us
- Competitive pay
- Work from home
- Travel for occasional events
- Unlimited time off
- Fun, upbeat company culture
- Be part of a growing wellness company that’s really making a difference around the world.
Job Types: Part-time, Contract
Pay: $25.00 - $30.00 per hour
Expected hours: 20 per week
Benefits:
Schedule:
Application Question(s):
- What time zone are you located in?
- How does your experience qualify you for this position?
- What are the top 3 qualities that describe you?
- What are the 3 most important things to you?
- How would you rate your level of proficiency when it comes to computers/programs/softwares/platforms? (Fundamental Awareness, Novice, Intermediate, Advanced, Expert)
- If we move forward in the process, do you have a minimum of 3 client referrals that I could speak to about your work? (At this time, this position requires at least 3 professional references. Without having this requirement, we will withdraw your application.)
- Have you ever taken a Kolbe Assessment? If so, what were your scores?
- If selected, our screening process includes 2 steps (outlined below).
1 - Zoom Interview
2 - Final Interview with Department Head
Our goal is to have initial interviews June 23-25 and Final Interviews June 27-28.
Are you willing and able to move through this screening process?
Experience:
- Administrative Assistace: 1 year (Required)
Work Location: Remote