Administrative Associate
Location: South San Francisco - Onsite
Pay Rate: $30.00 to $40.00/hr DOE
Duration: 1year
Hours: 8:00 a.m. to 5:00 p.m.
Job Duties:
- Accountable for foundational administrative activities like calendar management and scheduling of department and team meetings within multiple time zones including calendaring and use of required physical and virtual room reservation systems and the participation of internal and external stakeholders.
- Manage complex scheduling including global summits, department offsites, confidentiality, senior leaders, government officials, etc
- Lead and coordinate simple to complex event management activities including agenda creation, vendor management and event support including town halls, sprints, and F2F meetings.
- Collaborate with strategic event services and town halls, independently lead planning and execution for large scale high visibility events.
- Support and lead communication activities including drafting emails for supported leaders, creating event and meeting agendas and supporting materials, communicating department policy and process information, and solicitation of feedback and surveys.
- Influence and support employee and team experience through recognition of milestones (anniversaries, birthdays, life events) coordination of huddles and community driven informal team activities, managing administrative and logistics of onboarding, and robust, consistent support of interviewing process.
- Support complex, international, and large group travel accommodations and associated expense reporting when appropriate.
Experience:
- A Bachelor s Degree (or equivalent experience)
- Proficiency in Google suite (gMail, gCal, gDrive, gSlides, gSheets etc.) and other office productivity tools.
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
- Ability to be available for support outside normal working hours (including some evenings and weekends)
Benefits:
Health insurance
Health savings account
Dental insurance
Vision insurance
Flexible spending accounts
Life insurance
Retirement plan
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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