Essential Duties:
- Review all invoices for appropriate documentation and approval prior to processing
- Sort, code & enter invoices for payment
- Prepare & perform check runs and process electronic transfer and payments
- Post transactions to journals, ledgers & other records
- Assist in month-end close (including accruals related to vendor invoices) & cash management
- Performs daily cash deposits
- Maintain & digitize copies of vouchers, invoices and/or correspondence for future reference
- Correspond with vendors and respond to inquiries
- Research & resolve invoice discrepancies and issues
- Create and maintain an Accounts Payable manual which includes Beacon & GAAP guidelines, policies and procedures
- Reconcile and manage each location’s petty cash and related checking account
- Assist in tracking of capital project spending
- Assist in preparing and issuing annual 1099s to vendors, local, state & federal government
- Provide supporting documentation for audits
- Continuously work to evolve and implement new polices and processes to maximize and improve efficiency
- Cross-train with Payroll & AR Specialist positions
- Communicates all activities to controller.
- Manages and completes all projects as assigned.
- Maintains immaculate records.
- Ability to work at a fast pace while maintaining accuracy in reporting
- Display a high level of system proficiency and adaptability
Competencies:
- Financial Management.
- Project Management.
- Customer/Client Focus.
- Communication Proficiency.
- Technical Capacity.
- Collaboration Skills.
- Ethical Conduct.
- Stress Management/Composure.
Required Education and Experience:
- 2+ years of experience in accounts payable/accounting
- Associates degree in Accounting preferred
- Thorough understanding of accruals, cost accounting and GAAP
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Physical setting:
Schedule:
Education:
Experience:
- Accounts Payable: 1 year (Required)
Work Location: Hybrid remote in Kalamazoo, MI 49009