Description
I. GENERAL SUMMARY OF POSITION PURPOSE:
The Administrative Assistant will greet and direct visitors and callers of the parish providing a consistent welcoming presence to the parishioners. The Administrative Assistant will also support with scheduling facilitate use and providing clerical assistance.
ESSENTIAL POSITION DUTIES:
A. Assures a hospitable and welcoming presence for parish visitors, providing appropriate assistance and/or referral to visitors. Answers telephone and assures accurate and prompt transmission of messages.
B. Provides general information to persons calling or visiting the parish. Utilizes other church, social service, community and/or government directories to provide accurate and helpful information to persons.
C. Provides clerical assistance as requested by the supervisor including calling to schedule or confirm meetings, filing, collating, copying, sorting and preparing labels.
D. Opens and distributes incoming mail and ensures the mailing of outgoing mail.
E. Assures the parish office is properly opened in the morning and securely closed in the afternoon.
F. Provides assistance to parishioners requesting Mass requests and Mass cards and provides information about stipends.
G. Support minor updates to the Parish directories making changes, additions and deletions as needed.
H. Helps with volunteers in the office and assists with occasional large mailings.
I. Performs other duties as assigned.
ESSENTIAL QUALIFICATIONS
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Good interpersonal communication skills
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Flexibility to prioritize duties and ability to multi-task.
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Ability to work independently at times.
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Familiarity with Microsoft Office
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Willingness to learn ParishStaq database software.
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.