We are seeking someone personable with a high level of professionalism as they are the first person visitors and employees will be in contact with when they arrive to our office. The candidate must be very reliable and punctual in order to be at their work station at the start of their shift.
The primary purpose of this position is to: Answer the phone in a courteous and professional manner and provide excellent customer service to internal and external customers.
Arrive at front desk a minimum of 10 minutes prior to start time to start up computer and phone system.
Answer telephone, screen and direct calls.
Provide information to callers and relay messages.
Take and relay messages
Greet guests with a smile and make them feel welcome
Direct guests to correct destination.
Interact with public, clients and vendors.
Maintain knowledge of staff movements in and out of firm.
General administrative and clerical support to Human Resources Department
Receive and distribute mail and deliveries to mailroom, except for HR Dept. (FedEx, UPS
Maintain certified mail and incoming package log.
Maintain visitors log and badges.
Schedule conference rooms electronically.
Updating and scheduling interviews for hiring managers.
Maintain the reception area.
Activate and deactivate parking/access badges.
Responsible for ordering parking access cards in a timely manner.
Maintain parking validation log.
Issue parking validations to appropriate clients.
Assist with printing new hire paperwork (Policies & Procedures)
Process temporary employee new hire paperwork.
Update and audit parking/reserved spreadsheet with new hires, cancellations and all other changes
Organize and assist with company events.
Order food for office events
Create and maintain monthly schedule for relief receptionists
Maintain electronic employee records.
Review, approve and forward invoices to the accounting department.
Assist other departments on an as needed basis
Job Type: Full-time
Pay: From $17.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Weekends as needed
Ability to commute/relocate:
- Houston, TX 77081: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person