Japanese skills are required.
Title: Executive Secretary
Job type: TEMP assignment for 6 months
Location: New York, NY / Hybrid
Pay rate: $22-30/hour (DOE)
Work hours: M-F, 9am-5pm(1 hour unpaid lunch)
Overview
A Japanese company is looking for a temporary Executive Secretary.
Job Details & Responsibilities:
<Secretary Duties for CEO>
- Manage CEO’s calendars including scheduling various kinds of meetings and appointments.
- Coordinate end-to-end travel needs, including booking all travel and hotels, directions, and ground transportation in addition to processing all reimbursement in a timely manner.
- Prepare and draft various kinds of reports, official correspondence, agenda, meeting minutes, spread sheets, charts and presentation slides.
- Translate documents, reports and communication between Japanese and English.
- Arrange transportation, lodging, meals and entertainment for CEO’s guests as needed.
- Handle visitors and clients including greeting and directing them to the appropriate place and offering beverages.
- Assist organizing company events such as intra-company training.
- Participate in CEO’s projects by providing administrative support as needed.
- Other Secretary duties assigned by CEO.
<Admin Duties>
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Prepare various reports including Company monthly reports, project overviews and status report.
- Handle Customer Satisfaction Survey (CSS) related tasks including project data extraction from SAP ByD, Survey Monkey operations, and report preparation.
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Assist recurring contract management in SAP ByD including account management, Master Service Agreement maintenance, Project/SO maintenance, and Invoice preparation.
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Organize to keep the Customer Data Base updated including periodic notification and following-up with the Division/Project Managers.
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Assist coordination for Annual Managers conference such as answering guests’ inquiries, taking attendance, arranging meals and beverages.
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Other duties assigned by the Division Manager.
Knowledge and Skills
- Must be fluent reading, writing, and speaking in English and Japanese
- Strong organizational skills, multi-tasking, and a high level of confidentiality
- Proficient MS office (Word, Excel, Power Point, Outlook and teams)
- Ability to professionally interact with management and coworkers
- Basic accounting skills is preferred
Relevant Experience and Education
- Bachelor’s Degree or equivalent experience, and 2-4 years of comparable experience supporting executives is required.
To apply please email your resume to myamamoto@pasona.com