Construction company looking for a self-starting, responsible Project Administrator. The Project Administrator is a key member of the construction team. A successful candidate should have excellent time management and communication skills (oral and written). The Project Administrator position is housed in an office environment, working 8:00 to 5:00, Monday through Friday. The position on occasions may require after hours on call.
Responsibilities Project Administrator
- Execute and maintain project administration processes in the areas of project scheduling, quality management, communications management, and change management.
- Maintain project schedules and calendars
- Facilitate team meetings, providing meeting minutes and action items where needed
- Write internal communications documents, including handouts and emails, to inform team members of important notices
- Enter new job assignments in the system including QuickBooks and Microsoft Office.
- Communicate with clients to obtain paperwork, work authorizations, and pertinent Information
- Create job analysis for bids and invoicing
- Present progress and results of reporting for upper management
- Conduct regular analyzes of processes and procedures, adjusting when necessary
- Track progress of jobs and ensure reports, pictures and invoices are current.
- Produce cost analysis, reports, and invoices for customers.
- Ensure frequent communication with customers and ensure excellent customer service.
- Communicate with subcontractors and vendors
- Perform other duties as assigned by Management.
- Build effective communication channels with Management
- Responsible for tracking project changes and producing updated schedules
- Ensure smooth communication within the field team and other cross-functional teams
- Available around the clock when there is a hurricane event
Qualifications:
- Bi-lingual - English/Spanish
- Strong attention to detail in evaluating various phases of a project
- Analytical skills to monitor progress of a project and identify areas needing adjustment or improvement
- Critical thinking and problem-solving skills essential
- Willingness to manage multiple tasks at once and adhere to guidelines, budgets, and deadlines
- Basic computer skills, especially QuickBooks, email, spreadsheets, and presentation creation software
- Cooperative and communicative attitude with executive staff, team members
- Ability to clearly communicate, expressing requirements and expectations to a wide range of individuals
- Excellent written communication skills, especially in the English language
- Excellent organizational skills
- Demonstrated experience with verbal communications
- Leadership skills
- Ability to manage and negotiate with required internal and external organizations
All applicants must pass a background check and drug screen to be considered for employment.
Job Type: Full-time
Compensation package:
Education:
License/Certification:
Ability to Relocate:
- Raleigh, NC 27615: Relocate before starting work (Required)
Work Location: In person