Position Summary:
The Administrative Assistant will provide on-site support (Berkeley) for the organization’s occupational health clinic. Experience working in a healthcare setting and a medical assistant background preferred.
Job Duties/ Responsibilities:
-
Provide administrative support for the clinic's Medical Director and Clinical Manager with various tasks, including calendaring, updating various protocols in google drive, email/phone requests, tracking orders for medications and clinical tools, tracking and resolving requests to and from the business analysts, patient registration.
-
Provide administrative support with processing Workers' Compensation forms/paperwork, as well as communication with the WC insurance company.
-
Provide administrative support with processing forms on the clinical side, related to absence management for both personal and occupational cases.
-
Help with updating and organizing SOP docs.
- Assist with preparing various reports related to COVID -19 and contact tracing.
-
Provider support with contact tracing, and other administrative tasks related to COVID 19.
-
Support the COVID nurse and other nurses with special projects, as directed by the clinical manager.
-
Data entry/validate/scan medical documents pertaining to COVID-19 and other clinical documents into the Occupational Health Record (OHR).
-
Admin help with addressing various employee requests received in OHR.
-
Provide backup administrative support for front desk patient care functions such as scheduling appointments, registering patients, answering and directing phone calls and routing messages as appropriate pertaining to COVID-19 and other topics.
-
Assist Health Services staff with COVID-19-related strategic communications as it pertains to implementation of the OHR by helping coordinate messages, schedule presentations for training and update electronic sources of information.
-
Protect the confidentiality of personal health information as required by law.
-
Help with inventory/supply ordering. Keep inventory of supplies and restock as needed, including health education materials; advise the management team of expiring supplies and need for re-order. Unpack and shelve supplies.
-
Field and route telephone calls, taking clear and accurate messages.
-
Help with scheduling/rescheduling appointments, including referrals.
-
Assist in maintaining smooth clinic operations and optimal flow.
-
Other duties as assigned by the management.
Skills Required:
- Experience with spreadsheets.
-
Accurate data entry and the ability to learn new databases.
-
Computer based skills such as Google Suite (Gmail, G-Cal, Google Drive, Docs, Sheets, Slides, Google Workspace).
-
Strong balance of administrative skills and interpersonal abilities.
-
Familiarity with medical setting and medical terminology.
-
Office admin and organizational skills.
- Calendar management.
-
Ability to multitask.
Preferred:
-
Post-secondary certificate or associate degree in medical assisting, office administration or similar field.
jWN2wX7Hrq