PURPOSE AND SCOPE:
The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
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Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
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Assists with scheduling.
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Maintains calendar and daily schedules.
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Maintains departmental tracking logs.
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Greets visitors and directs them to the appropriate location or person as needed.
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Establishes and maintains filing systems and basic databases as applicable.
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Performs routine general office duties such as filing, copying, and scanning.
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Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
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Records minutes of meetings and providing the resulting documents as necessary.
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Sorts and distributes mail.
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Maintains inventory of the necessary office forms and supplies.
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Escalates issues to supervisor for resolution, as deemed necessary.
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Assist with various projects as assigned by direct supervisor.
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Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
EDUCATION:
High School Diploma required
EXPERIENCE AND REQUIRED SKILLS:
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1 – 2 years’ related experience.
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Knowledge of office procedures required.
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Proficient in Microsoft office applications.
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Good interpersonal and communication skills required.
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Pleasant telephone manner.
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.