The Labor Compliance Specialist will play a vital role in ensuring adherence to labor laws and regulations by reviewing Certified Payroll Reports and associated documentation. The primary responsibility will be to identify any instances of non-compliance and meticulously prepare comprehensive reports outlining your findings. This position will require persistent follow-up and communication directly with industry partners.
1. Data Collection and Review:
- Collect and review Certified Payroll Reports (CPR) and supporting payroll records from the AUI Payroll team and subcontractors, utilizing both web-based applications and hard copy submissions.
2. Labor Compliance Support:
- Collaborate with staffing agencies to determine the applicability of state and federal prevailing wage requirements and provide labor compliance support, including prevailing wage rate information.
- Ensure proper reporting of prevailing wages, fringe benefits, apprentice utilization, and resolution of employee wage violations.
- Ensure Apprenticeship documentation is submitted and correct; Apprentice certification, correspondences requesting apprentices, etc.
- Ensure journeyman to apprentice ratios are reflected accordingly on certified payroll reports, and if not follow-up with subcontractors or internal AUI operations team.
3. Documentation Management:
- Issue requests for missing or revised documentation and correspond with AUI internal team and subcontractors to ensure compliance.
- Establish and maintain comprehensive case files reflecting all relevant documentation.
4. Communication and Collaboration:
- Communicate with contractors to resolve discrepancies or inadequacies in Certified Payroll Report submittals.
- Review contracts for Prevailing Wage requirements and collaborate with other parties, as appropriate.
5. Software Utilization:
- Utilize LCP Tracker software to review and approve certified payroll and payroll documents
- Assist with setup of projects on LCP Tracker and assist subcontractors as needed.
- Utilize various software such as Viewpoint, Project sight, Onedrive, etc.
6. Regulatory Compliance:
- Monitor changes and updates to state and federal labor compliance and prevailing wage regulations, applying them to agency/client labor compliance procedures and practices
- When necessary, submit requests for clarification from the Department of Labor regarding prevailing wage schedules.
7. Client Support:
- Assist staff with client requirements by preparing spreadsheets, documents, and emails as needed.
- Prepare for and provide information to comply with requests from auditors and respond to requests for certified payroll/labor compliance related documents.
8. Subcontract Administration:
- Facilitate subcontract administration by sending out subcontracts for signature, logging executed contracts, and ensuring compliance with all labor requirements
9. Training and Education
- Provide training and guidance to Payroll team members and other stakeholders on prevailing wage compliance requirements and best practices.
- Develop and maintain process documentation and training materials related to prevailing wage processing.
10. Accounting Support:
- Provide assistance to the accounting department with various duties as required.
- Manage and maintain the IRA Compliance email box.
Requirements:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
- Previous experience in payroll processing, auditing, or compliance-related roles required.
- Strong understanding of state and federal prevailing wage requirements, labor laws, and compliance standards.
- Proficiency in utilizing web-based applications and software for data collection and analysis; experience with LCP Tracker software preferred.
- Proficiency in utilizing Viewpoint or similar ERP preferred. Excellent communication skills, both written and verbal, with the ability to effectively interact with contractors, subcontractors, and agency staff.
- Exceptional attention to detail and organizational skills. Ability to work independently, prioritize tasks effectively, and meet deadlines in a fast-paced environment.
- Familiarity with subcontract administration processes and procedures is advantageous.
- Ability to maintain confidentiality and handle sensitive information with professionalism and integrity.
- Experience with payroll software and systems or similar platforms.
- Excellent analytical and problem-solving skills, with a strong attention to detail.
- Moderate to advanced Microsoft Office skills (Excel, Word, Outlook, Teams, etc.)
Applicants – a job offer is contingent upon the completion of a satisfactory background check, negative drug test satisfactory to the AUI drug and alcohol policy and per state law. Test will be performed at a federally certified lab. Upon request an operator/safety certification must be provided.
This application will be given every consideration, but its receipt does not guarantee that the applicant will be employed. Each question should be answered in a complete, accurate and legible manner as no action can be taken on this application until all questions have been answered.
Job Type: Full-time
Pay: $65,336.00 - $72,198.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Fort Worth, TX 76177: Relocate before starting work (Required)
Work Location: In person